Medical Withdrawal Process
A student who has an injury or illness that prevents the completion of all* classes for that term may request a Medical Withdrawal through the Office of the Dean of Students, Student Union. The Medical Withdrawal process is outlined below. It should be noted that a Medical Withdrawal can only be requested after the designated withdrawal date. A student wanting to withdraw before the designated withdrawal date must follow the Withdrawal from Courses Policy outlined in the Undergraduate and Graduate Catalogs. Questions regarding the late withdrawal process should be directed to Dr. Daryl Lowe (email@example.com), Dean of Students (229-333-5941). It is the student’s responsibility to withdraw officially in accordance with university regulations.
*Only in very rare instances will a partial withdrawal be considered, such as in cases where a student may not be able to complete a specific class because of a medical condition or injury that prohibits participation.
Medical Withdrawal Process AFTER THE DESIGNATED WITHDRAWAL DATE AND UNTIL THE LAST CLASS DAY OF THE COURSE (all paperwork as outlined below must initiated by the last class day)
- Students must contact the Dean of Students Office to withdraw them from all of their current semester classes. Students are strongly encouraged to contact their professors/instructors by phone and/or email to notify them of their intention to withdraw.
- Students must provide medical documentation recommending withdrawal from a physician on the physician's letterhead signed by the physician (documentation on a prescription pad is unacceptable).
- The Dean of Students Office will verify the authenticity of the physician’s letterhead.
- The medical withdrawal process cannot begin until both the students’ written permission and the physician’s documentation have been received and verified.
- Once the Dean of Students Office has verified the supporting documentation, that office will initiate the paperwork with the Registrar's Office to withdraw the student from all classes. The supporting documentation will remain in the Dean of Students Office.
- The Registrar's Office will notify instructors via email of the student's withdrawal. The student will be issued a grade of "W".
- Per Family Education Rights and Privacy Act (FERPA) the Dean of Students Office is not permitted to discuss a student’s medical issues with professors/instructors. (In some clinical programs, the student may subsequently be required to submit medical documentation to their dean or department head prior to enrolling in future coursework as verification that the student is eligible to return to class.)
- Students that have received a Medical/Hardship withdrawal previously may be required to submit documentation from a medical provider clearing them for readmission.
- If the documentation proves to be untruthful, the University reserves the right not to grant the request or to revoke the withdrawal.
Medical Withdrawal Process Timeline
Students must initiate the late withdrawal process by 5 p.m. of the last class day of the semester. Students must initiate the late withdrawal process by 5 p.m. of the last class day of the semester. When all the documentation for the late withdrawal has been received and verified after the end of the semester, the Registrar's Office will email faculty members about a grade change from the already posted grade to a “W”. The late withdrawal process should not be used as a way to change already existing grades. If a student appears to have completed the class and been issued a final grade, that student will need to provide further supporting documentation from the course instructor (the late withdrawal verification form to be issued by the Dean of Students Office) giving reasons why he or she would support a late withdrawal.
In very rare cases, students may not be able to initiate the withdrawal by 5 p.m. on the last class day of the semester. If students believe they have this rare circumstance, they should first consult with the Dean of Students. However, no withdrawal paperwork will be accepted or appeal considered on withdrawal petitions submitted any later than the following:
for a spring or summer class, the last class day the fall semester following that term;
for a fall class, the last class day of the spring semester following that term.