Employee Payroll

Our goal in the Payroll Department is to build relationships with the highest quality customer service and process the university's payroll accurately and timely while complying with federal, state and Board of Regents University System of Georgia regulations.

The University processes two payrolls which are the hourly bi-weekly payroll and the salaried monthly payroll. Bi-weekly paychecks are issued every other Friday after the timecard deadline. Monthly paychecks are issued on the last week day of the month.


  1. If you’ve had a life change (marriage, divorce, or change in the number of dependents), update the form W-4 (federal withholding) & G-4 (Georgia withholding) via OneUSG self-service. Please note that the Internal Revenue Service (IRS) has released a new Form W-4, Employee’s Withholding Certificate, Jan 1, 2020, due to the federal tax law changes. If you would like to make changes to your Form W-4 in 2020, please be sure to read the instructions. Please note: if you do not submit a new form, withholding will continue based on your previously submitted form. If you have questions, the IRS has also published Frequently Asked Questions that you may find helpful (https://www.irs.gov/newsroom/faqs-on-the-draft-2020-form-w-4).
  1. If you are currently claiming exemption from withholding and wish to continue doing so for 2020, you must re-select this option by February 17th in OneUSG.  Otherwise, you will be taxed as single with no adjustments per IRS guidelines.
  1. If needed or desired, update 403(b) or 457(b) account contributions in the OneUSG self-service portal under the Benefits tile, then select My Retirement @ Work. 
  1. The W-2 Statements for calendar year 2019 will be available by January 31, 2020.

If you have any questions or need assistance with updating this information please contact the USG Shared Services Center at 1-877-251-2644 or oneusgsupport@usg.edu.

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