Newly Hired and Current Graduate Assistants

Congratulations on your appointment as a Graduate Assistant! The first step in the hiring process is completing a background check.  In order to do this, the graduate student MUST complete a Background Check Consent Form.  Once completed, this form should be submitted to Human Resources (located in the University Center). 

After your background check has been completed and you have been deemed "ELIGIBLE FOR HIRE", you will need to set up an appointment with the Graduate Assistant Coordinator, Michelle Jordan, by emailing to review the paperwork (Click the button below to access the required employment forms) and attend a brief employment orientation. Please note - before you can begin working as a Graduate Assistant, you must pass a Background Check and complete all paperwork.  Please be aware that the Graduate Assistant Coordinator cannot complete any paperwork with the student until the background check has been returned by Human Resources.

Employment Packet

Training's & PortalsSchedules & User Guides
Ethics Training Course
Mandatory for all newly hired GAs! 
Look under "What's New" and then scroll down to find "Online USG Ethics Training"
Grad Student Fee Schedule Grad Assistants pay $38 in tuition plus other fees each term. The GA waiver covers remaining tuition up to 15 credit hrs fall/spring, and 9 hrs summer. 2012-2013 Graduate Student Fee Schedule
Employee & Organizational Development 
Grad Assistant Work/Pay Schedule 
When do I start and stop work? What are my paydays?


United Health Care is now the student insurance carrier! Students can apply for insurance premium waivers through UHC's Web site. About halfway down the page is a link for a "waiver form" which a student can select and then enter their student ID (870 number) and date of birth. Remember that a third party company is reviewing the waiver requests and they are supposed to have a decision within a week of submission. The Waiver Period will close on MAY 24, 2013. No waivers for summer 2013 will be processed after the close date. Please be aware that students must opt out of the plan by applying for a waiver through the on-line process each semester.

News from the USG Board of Regents 2012/2013 Student Health Insurance Program The University System of Georgia has contracted with United Health Care as the new vendor for student health insurance for the coming academic year 2012-2013 (beginning Fall 2012). Student Health Insurance is required for nursing students, international students with an “F” or “J” visa, and students with a graduate assistantship. The following PDF file gives an overview of the premiums and benefits. 2012-2013 Student Health Insurance Program
ADP Services Log In 
Review or print monthly pay information & W-2s. 
You do not have to enter hours worked.
ADP Registration Guide (PDF Format) 
GAs should register after their first payday. Guide contains a passcode.

FAQs: Graduate Assistants

Current Graduate Assistants

ADP Shared Services Portal

GAs do not have to record time worked in the ADP system. However, new GAs must register with ADP services after your first paycheck is issued. GAs may print pay information each month, print W-2s each year, and update tax information via ADP Shared Services portal (see above link).

Holidays & Summers

Graduate assistants do not have to work holidays or make up hours missed due to holidays (e.g., Labor Day, Memorial Day, Martin Luther King, Jr. Day, July 4, etc.). The same is true for Fall, Thanksgiving, and Spring Breaks. However, GAs do work "Dead Day," which are the days in between semester classes and final exams. Depending on the type of assistantship help, the GA will work between Maymester and summer semester. Contact the Graduate Assistant Coordinator at with questions regarding your summer assistantship.

Resignations or Terminations

A graduate assistant choosing to resign or terminate his/her employment should submit a letter of resignation to the departmental supervisor and the Graduate Assistant Coordinator, or a GA may be terminated by email or memo from their supervisor. If a GA resigns or is terminated at any point during a semester, their tuition and final pay will be pro-rated. Failure to perform satisfactorily the duties assigned by the supervisor could result in the termination of the assistantship.


A graduate assistant may fill out an evaluation of their experience at any time to let the Graduate School know where they can improve the assistantships they offer.  Please fill out the following survey and click submit.  Graduate Assistant Evaluation of Experience Survey

Grievance Procedures

  • Consult the Administrative Coordinator of the Graduate School for procedures to be followed in case of a grievance concerning the assistantship.  The Graduate School has developed a formal appeals procedure for academic and other matters that can be found in the Graduate Student Handbook and through the Graduate School Appeals web site.
  • Conflict Resolution Process and Committee Information (formerly Alternative Dispute Resolution) Graduate assistants may utilize the CRC when mediation can be used to resolve conflict between a GA and supervisor, co-worker, or other parties. This is a service for Faculty, Staff and Students.