Committee Structure and Operations

Executive Committee

Membership & Terms

Membership selection: The COEHS Dean, Associate Deans, Directors, and Department Heads are automatically assigned to this committee by virtue of their positions. Representatives from the Colleges of the Arts, Humanities and Social Sciences and Mathematics and Science, offering teacher education programs in conjunction with the College of Education, will be selected by a process determined by the respective college deans. The COEHS faculty representatives are elected by the faculty through the Steering Committee process. One COEHS faculty representative is selected from Human Services and another from Education. Representatives must hold full-time faculty status and limited term faculty are exempted. The Dean appoints two staff members as ex-officio, non-voting members.

Chair: The COEHS Dean serves as chair. The chair or designee will call meetings, develop the agenda, preside over meetings

Staff Members: Staff members are responsible for taking, maintaining and filing meeting minutes.

Tenure of membership: The COEHS Dean, Associate Deans, Directors, and Department Heads serve for the duration of tenure in their respective positions. The term of service of the representatives from the Colleges of the Arts and Arts and Sciences will be determined by the respective colleges. The COEHS faculty representative will be appointed to a two year term and may serve no more than two consecutive terms.


Operational Guidelines

Meetings: The committee meeting schedule will be established by the COEHS Dean. Other meetings will be schedule as a function of the required business.  Electronic meetings and votes are permitted as necessary.

Meeting Protocol: Use Robert’s Newly Revised Rules of Order 11th Edition—see COEHS’s abbreviated rules.

Quorum:  A quorum exists when more than 50 percent of the membership is represented in person or by proxy.

Voting:  A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. Proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest “not common to other members” (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted. Any member who does not cast an electronic vote within the announced timeframe will be considered an abstention. A plurality is sufficient to decide. A record of the vote is included in the Minutes of the next regularly scheduled meeting. The chair will vote in cases of a tie.

Minutes: The committee will keep substantive minutes or recordings of their deliberations. Copies of committee minutes, reports, proposals, recommendations, and all other documents are to be filed.