Instructions to Export SOI Reports for Tenure, Promotion, or Post-Tenure Review

I need to:

Note: VSU changed from the SOI Portal to SmartEvals in 2019, so an instructor may need to export reports from both platforms to cover all the years needed.

Export an Instructor Summary Report from the SOI Portal (for Fall 2008-Spring 2019 data)

An instructor summary report provides a summary by course with no student comments.

  1. Login to the SOI Portal at https://apex.valdosta.edu/apex/f?p=101:11
  2. Select the Instructor Report tab
  3. Select “Refresh Report”
  4. At the bottom of the page in the “Student Evaluations Summary” box, select Export.
  5. Open the CSV file in Excel. Adjust the columns as necessary and delete unneeded rows such as terms prior to Fall 2016.
  6. Re-save this spreadsheet as an Excel file to your computer/OneDrive. Depending on the length of your report, you may need to adjust the margins before printing or saving as a PDF. See Microsoft’s guide to setting page margins at https://support.microsoft.com/en-us/office/set-page-margins-before-printing-a-worksheet-353f52fc-0d2c-4958-9166-99fbd22b963a

Export a Course Section Report from the SOI Portal (for Fall 2008-Spring 2019 data)

A course section report provides individual question results with student comments.

  1. Login to the SOI Portal at https://apex.valdosta.edu/apex/f?p=101:11
  2. Select the Section Report tab
  3. Select the Term, Section, and Instructor from the drop down
  4. Select “Refresh Report”
  5. In the upper left select “Print This Page Only”
  6. Within the web browser, print this page to a PDF [select File>>Print>>Save to PDF (or Adobe PDF)>>Save>>(name file)>>Save]
  7. Select the browser’s back button and select other course sections.

Export an Instructor Summary Report from SmartEvals (for Summer 2019-present data)

An instructor summary report combines all courses and terms into one report with student comments at the end of the report.

  1. Login to Smart Evals at http://valdosta.smartevals.com/
  2. Select “See Reports” under any of your courses. You may need to Skip the video tutorial on the next screen.
  3. Under the Custom Report tab, change the first drop down to “Past 5 years,” second drop down to “All courses,” third drop down to “All sections of this course”
  4. Select Export.
  5. Select Export.
  6. Save the PDF to your computer/One Drive.

Export a Course Section Report from SmartEvals (for Summer 2019-present data)

A course section report provides individual question results with student comments.

  1. Login to Smart Evals at http://valdosta.smartevals.com/
  2. Select “See Reports” under any of your courses. You may need to Skip the video tutorial on the next screen.
  3. Under the Custom Report tab, change the first drop down to All years, second drop down to All courses, third drop down to All sections of this course
  4. Select Export.
  5. Select Export.
  6. Save the PDF to your computer/One Drive.
Export a Scheduled Teaching, Enrollment, SOI Numeric Results, and Grade Distribution Report from the Success Portal
  1. Access the Success Portal through MyVSU or directly at https://successportal.valdosta.edu/
  2. Select Reports from the top menu >> then Scheduled Teaching
  3. For the 2022 calendar year export, select the Term Start as Spring 2022 and Term End as Fall 2022
  4. Select Run Report
  5. Select Actions
  6. Select Download
  7. Download as PDF or RTF. Depending on your web browser’s settings, the file may open immediately or download.
  8. Save the report to your computer or OneDrive and name the file something you will associate.