If you have any questions or concerns please contact vsuclubsports@gmail.com.

Club Sport Activation / Administrative Forms
Club Sport Application Needed: Beginning of Fall Semester
Club Roster Needed: Roster due each fall and continually updated
Coach/Instructor Agreement Needed: Coaches / Instructors must complete each year
Advisory Agreement Needed: Advisor must complete each year
Community Service Needed: Documentation of community service activities
End of the Semester Report Needed: End of each semseter
End of the Year Report Needed: Due at the end of the year meeting / evaluation

Risk Management Forms

Informed Consent

 Needed: Each time a new person participates in a club activity
Physical Needed: Each member provides an updated physical form each year
Safety Officer Acceptance Needed: Each fall with copy of certification cards
Accident Report Needed: All injuries (home, away, and visitors)

Monthly Forms
Monthly Reports Needed: Due the first Wednesday of each month

Facility / Event Request Forms
Facility Request Needed: For requesting space for special events,tournaments, etc.
Practice Request Needed: For requesting practice space for each semester
Hosting an Event Checklist Needed: As needed

Directions to Campus Recreation Facilities

 Needed: As needed

Financial Forms
General Purchases Needed: For purchasing equipment or goods from a vendor
Unique Purchases Needed: For paying league membership,renting facilities, or contractual services
Generic Receipt Needed: Take to a competition for completion to serve as entry fee receipt
Banking and Tax Information Needed: To create a club bank account or file taxes when necessary

Travel Forms (Before a Trip) 
Pre-Travel Two weeks prior to departure
Travel Roster Final Roster due 24 hours (or business day) before departure
Private Vehicle Consent Needed: If needed, 4 days prior to departure - Monday at 4:30 for weekend trips

Travel Forms (After a Trip)
Post-Travel Expense Report Needed: 2 days after return from trip with receipts - form needed for each person receiving reimbursement
Expense Reimbursement Form Needed: 2 days after return from trip with receipts - form needed for each person receiving reimbursement
Post-Travel Results Needed: 2 days after return from trip
Post-Event Results Needed: 2 days after end of event

Fundraising Forms
Fundraising Documentation Needed: Documentation of fundraising activities
Sample Donation Solicitation Letter Needed: As needed
Sponsor Letter Example Needed: As needed
Sample Thank You Letter Needed: For reference after receiving a donation or sponsorship
Fundraising Matching Documentation Needed: 2 days after a fundraising activity