Request Faculty Letters

There may be times when the design of a class presents a barrier to access. In the event that a student anticipates or experiences a barrier, he or she may request a Faculty Letter be sent to the instructor with instructions on how to remove the barrier. For example, if a time limit creates a barrier for a student with a disability, the student may request extended testing time by submitting the form below.

It may be necessary for a student to attend class to get information about course design to determine if any barriers to access exist. Once a student is aware of any barriers in the classroom environment, they should notify the Access Office team as soon as possible. Faculty Letters can be requested at any time during the semester, but students should be aware that 1.) Faculty may need some time to implement the methods listed, and 2.) Requests will not be retroactive.

Please note that all requests are considered on a case-by-case basis. Most requests for Faculty Letters take less than 2 business days to complete; however, some requests take additional time to process (e.g., scheduling a sign language interpreter, creating materials in alternate formats). Other requests may require additional information about essential course functions to determine an appropriate resolution. Students are welcome to contact the Access Office at any time during the process to determine the status of the request. Students should contact the Access Office immediately if there has been no contact (receipt of a Faculty Letter or some indication that the request is in process) within 10 business days.

Faculty Letters are sent via VSU email to both the Instructor and the student to facilitate communication. If a student encounters any difficulty with the implementation of any method of instruction or assessment included in the Faculty Letter, they should notify a member of the Access Office team immediately so that efforts can be made to intervene as needed. There may be times when a method listed in a Faculty Letter interferes with an essential function of a course, test, or assignment. For example, if “use of dictionary” is approved initially, but the course uses a vocabulary test to assess learning, then the use of a dictionary is no longer a reasonable accommodation. In the rare event that the Access Office is notified of such a conflict by an Instructor, the Faculty Letter will be amended and resent to both the Instructor and the student.

Please fill out the fields below. Red asterisks indicate fields that are required for submission.

  • Semester/Student Information
  •  

  • I give permission to have my letter(s) emailed directly to the faculty member. I understand that a copy will be emailed to me as well to facilitate communication between myself and the faculty member regarding the methods of assessment/instruction included in the letters.
    I do NOT give permission to have my letter(s) emailed. I will pick up the letter(s) from the Access Office.
  • If you are requesting text books in alternate format, you need to complete the Alternate Media Request Form separately.

    If you are requesting an attendance and/or deadline extension agreement, you need to complete the Attendance/Deadline Extension Agreement Form separately.

    If you are requesting accommodations for placement in a “Workplace Environment” (e.g., practicum, internship, externship, clinical, student teaching), you need to complete the  Workplace Environment Form separately.

    Please provide the following information based on the unique design for each course. A list of some commonly requested accommodations is provided for ease of use. Please note that not all possible accommodations are listed; students should use the “other” option for any requests not listed. Selecting all boxes will delay the process as the Access Office will need to contact you regarding any requests that have not already been approved or do not appear to be supported by documentation provided.

  • Extended testing time
    Reduced distraction testing environment
    Use of a computer software with spell check for essays
    Use of laptop/tablet for notetaking
    Permission to record lectures
    Access to presentation materials (eg. PowerPoints) if not already made available
    Use of a dictionary
    Preferential seating
    Sign Language Interpreter
    Assistive listening device
    Caption audio-visual/audio content
    Accessible classroom desk (provide details below, including classroom location)
    Other (Please provide details below. For textbooks in alternate format, attendance, assignment and/or deadline extension agreements, or accommodations for placement in a workplace environment, students must complete the separate request form(s) and do NOT need to include that information here.)
  • Continue adding courses below or skip to the bottom to sign and submit.

    Course #2:

  • Extended testing time
    Reduced distraction testing environment
    Use of a computer software with spell check for essays
    Use of laptop/tablet for notetaking
    Permission to record lectures
    Access to presentation materials (eg. PowerPoints) if not already made available
    Use of a dictionary
    Preferential seating
    Sign Language Interpreter
    Assistive listening device
    Caption audio-visual/audio content
    Accessible classroom desk (provide details below, including classroom location)
    Other (Please provide details below. For textbooks in alternate format, attendance, assignment and/or deadline extension agreements, or accommodations for placement in a workplace environment, students must complete the separate request form(s) and do NOT need to include that information here.)
  • Continue adding courses below or skip to the bottom to sign and submit.

    Course #3:

  • Extended testing time
    Reduced distraction testing environment
    Use of a computer software with spell check for essays
    Use of laptop/tablet for notetaking
    Permission to record lectures
    Access to presentation materials (eg. PowerPoints) if not already made available
    Use of a dictionary
    Preferential seating
    Sign Language Interpreter
    Assistive listening device
    Caption audio-visual/audio content
    Accessible classroom desk (provide details below, including classroom location)
    Other (Please provide details below. For textbooks in alternate format, attendance, assignment and/or deadline extension agreements, or accommodations for placement in a workplace environment, students must complete the separate request form(s) and do NOT need to include that information here.)
  • Continue adding courses below or skip to the bottom to sign and submit.

    Course #4:

  • Extended testing time
    Reduced distraction testing environment
    Use of a computer software with spell check for essays
    Use of laptop/tablet for notetaking
    Permission to record lectures
    Access to presentation materials (eg. PowerPoints) if not already made available
    Use of a dictionary
    Preferential seating
    Sign Language Interpreter
    Assistive listening device
    Caption audio-visual/audio content
    Accessible classroom desk (provide details below, including classroom location)
    Other (Please provide details below. For textbooks in alternate format, attendance, assignment and/or deadline extension agreements, or accommodations for placement in a workplace environment, students must complete the separate request form(s) and do NOT need to include that information here.)
  • Continue adding courses below or skip to the bottom to sign and submit.

    Course #5:

  • Extended testing time
    Reduced distraction testing environment
    Use of a computer software with spell check for essays
    Use of laptop/tablet for notetaking
    Permission to record lectures
    Access to presentation materials (eg. PowerPoints) if not already made available
    Use of a dictionary
    Preferential seating
    Sign Language Interpreter
    Assistive listening device
    Caption audio-visual/audio content
    Accessible classroom desk (provide details below, including classroom location)
  • Continue adding courses below or skip to the bottom to sign and submit.

    Course #6:

  • Extended testing time
    Reduced distraction testing environment
    Use of a computer software with spell check for essays
    Use of laptop/tablet for notetaking
    Permission to record lectures
    Access to presentation materials (eg. PowerPoints) if not already made available
    Use of a dictionary
    Preferential seating
    Sign Language Interpreter
    Assistive listening device
    Caption audio-visual/audio content
    Accessible classroom desk (provide details below, including classroom location)
    Other (Please provide details below. For textbooks in alternate format, attendance, assignment and/or deadline extension agreements, or accommodations for placement in a workplace environment, students must complete the separate request form(s) and do NOT need to include that information here.)
  • 
  • I agree