Travel via Flight

 
Employees should obtain the lowest available airfare taking into account your schedule, destination and personal safety.  

 

  • Save a copy of your flight search (flight cost comparison) and attach to the expense report.  
  • Always book directly with the airline. Only economy/main cabin airfare will be reimbursed.
  • Baggage fees for one bag can be claimed for departing and returning flights.
  • Airfare expenses can be reimbursed prior to the travel dates.
    • If airfare is reimbursed prior to travel and the trip is canceled, the cost of airfare is due back to VSU.
  • Per the State Travel Policy, flights can be booked no earlier than 30 days prior to travel.  If you need to book airfare earlier, please email travel@valdosta.edu with a business justification for approval of advance purchase.  
  • Valdosta Airport is considered our home airport and flights from this airport are approved.  When researching flights departing from nearby airports, please consider the additional costs of mileage, parking, etc. and how these items will affect the total cost of travel.