Welcome to Budget Services 

Budget Services at Valdosta State University is responsible for the establishment and maintenance of the university's budget, operating within the guidelines set forth by the Board of Regents of the University System of Georgia. Below, you'll find information on the Valdosta State University Budget Process as approved by the Budget Advisory Council.

Valdosta State University operates on a fiscal year that runs from July 1st to June 30th. The budget process commences in the Fall when the University System submits its budget proposal to the Legislative Budget Office.  Also during the Fall, institutions submit revenue estimates and fee proposals for the Board's review. Budget hearings with the Board of Regents take place in the Spring, during which institutions present their budget needs and missions. The Board then allocates state funds to the institutions in late Spring.  Final budget proposals are typically due to the Board in May. During the fiscal year, budget amendments are completed to reallocate resources based on institutional needs and strategic initiatives. The Budget Advisory Council oversees the strategic allocation of resources in alignment with Valdosta State University's objectives and Strategic Plan. These meetings are open to the public, and all are encouraged to participate.

For more detailed budget information, please explore the following resources:

Budget Data 

Fiscal Year 2024 Budget Guidelines

Please make note of the following Budget Guidelines for fiscal year 2024 for Fund 10000, 10500, and 10600 budgets.  These funds comprise the E&G budget, which must be returned to the state if not spent or encumbered by June 30, 2024.  These guidelines are pivotal in allowing the University to allocate funds in the most effective manner.

  • 4/30/24:  Departmental Spending Complete:  Budget Services will prepare estimates for GA and student payroll, phone, fuel and postage - - - do not submit anything to “reserve” these funds.  However, departments should spend or encumber any remaining departmental funds via:
    • Submitting eProcurement requisition ---OR---
    • Submit Requests for Authority to Travel for May and June, even for employees with Standing Authorization.
  • 5/1/24: E&G Funds Redistribution:  Budget Services will calculate funds available for redistribution based on the budget, encumbrances, expenditures and Requests for Authority to Travel recorded/received as of 4/30/24, as well as estimates prepared by Budget Services.
  • 5/1/24:  June Processing Deadlines Published: (writing checks, PCard and postage charges, printshop orders, submitting expense reports for prior authorized travel, etc.)

Please share these dates with all employees, especially employees who are approved to travel before June 30th.