Minors on Campus

The University System of Georgia has established the Minors on Campus program in order to provide for the safety and security of children who participate in programs sponsored by and/or held on Valdosta State University property. As Dr. Carvajal shared in the Presidential Forums, all USG institutions are required to implement their guidelines on May 1, 2017. 

These procedures provide guidelines regarding the requirements for the appropriate supervision of non-student minors who are involved in the following types of programs involving minors:
  • University sponsored programs,
  • Programs operated by outside entities that are held at the University and/or housed in University facilities,
  • University sponsored programs at off-site locations.

The Minors on Campus Coordinator will coordinate registration and approval of all programs involving minors effective immediately. Valdosta State University offers a variety of programs, clinics and activities that bring non-student minors onto campus. These include but are not limited to athletic camps, after school programs, science camps, music camps, and enrichment activities. These programs are of great educational value and serve to benefit both the institution and the larger community. Through these procedures, the University seeks to promote the safety and welfare of minors and adults who participate in these programs.   Please contact the Minors on Campus Coordinator for further information. All institutional programs serving minors are encouraged to complete the training and registration requirements as soon as possible to avoid delays in their program activities.

STEPS FOR REGISTRATION

Valdosta State University requires all youth programs involving minors (under the age 18) be registered annually and no later than thirty (30) days before the program start date. Program Administrators are responsible for ensuring all information is current for their listed programs.

1. Request to register a program or camp with Valdosta State University by submitting the Minors on Campus Registration Form.

2. Once the form is submitted, the Minors on Campus coordinator will review the form and notified the Program Administrator of approval and placement of the program on the Minors on Campus Registry. 

3. After being added to the Registry, the Program Administrator will be responsible for certifying completion of all training, code of conduct and background checks for authorized adults and authorization packets for minor participants by entering dates of completion. Certification of authorized adults must be complete thirty (30) days prior to the program start date or the program will not be approved. Certification for minor participants must be complete by the end of the first day of program/camp or the program/camp will be unapproved. For more detailed instructions on the process including training and background checks, see Program Requirements

Policy Requirements

Renewal Dates

1. Code of Conduct

Annually

2. MOC Training

Every two years

3. Background Check

Every four years

4. Third Parties using Valdosta State Facilities must complete the Minors on Campus Registration Form for approval and present a Facilities Use Agreement/License Agreement thirty (30) days prior to the program/camp start date. The Agreement must contractually agree to comply with Valdosta State's policy requiriments for background checks and training of employees and volunteers, and must demonstrate that they have minimum insurance requirements for approval. For more detailed instructions on the process see Program Requirements

"Direct Contact" Guideline

Generally, speakers, presenters, exhibitors, registration/logistics volunteers, scorekeepers, clock operators, competition judges, campus tour guides, and alumni admission interviewers do not have care, custody or control of minors and therefore are not considered to have direct contact with minors.

Frequently Asked Questions

Minors on Campus Coordinator

Beth DeMarco
Email: minorsoncampus@valdosta.edu
Phone: 229-333-5463
Office Hours:
Monday - Thursday
8:30 AM - 1:00 PM