Campus Message - March 17, 2020

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17 March 2020


Budget Amendments:

The Budget Amendment deadline has been extended to April 17th to accommodate the amending of funds to operating lines.

Travel cancellations:

If your university-funded travel is canceled due to COVID-19 please take the following steps:

  1.  Notify the travel office immediately via with the subject “Covid Cancellation – Last Name” and include the purpose, location, and dates of travel.
  2.  Request a refund of all charges already paid from all vendors (hotel, flight, registration). 

a. If the payment is non-refundable, please let Financial Services know via email to

b. If a refund is received in the form of:

i. voucher or credit, forward all refund documents to  We will work with the employee regarding the use of the voucher or credit for future VSU travel.

ii. check/credit to the employee and the employee has already been reimbursed for this expense by VSU, then the employee must refund the university via check to payable to VSU.  This can be dropped off at Financial Services in the University Center. 

If you have any questions or concerns please reach out to Financial Services at or 229-333-5708.


Key term: Close Contact - this is defined as being within six (6) feet of an individual for more than 15 minutes regardless of whether a face covering is worn.  

EMPLOYEES DO NOT come on campus if you believe you have been in close contact with a person having COVID or yourself having symptoms or receiving a positive diagnosis. Instead, notify your supervisor of your absence, seek medical services from your primary care provider, and self-report your information by completing the online form or contacting HR directly at 229-333-5709. 

STUDENTS DO NOT come on campus nor go directly to the Student Health Center if you believe you have been exposed to COVID. Instead, call the Health Services at 229-333-5886 to speak with a triage nurse over the phone. Additional guidance will be provided on how to access the health center facility. The health center remains open for walk-in patients with non-COVID medical needs. 

Members of the campus community should report all instances of close contact with a person having COVID or themselves receiving a positive diagnosis of COVID.  To assist with reporting, a COVID Self Reporting link has been added within MyVSU.  




If you have been instructed to self-isolate or quarantine, you should do so at your permanent home for the period given unless it should be extended due to remaining symptoms. 

Report a Social Distance Concern