Committee Structure and Operations

 
Committee on Committees

Membership & Terms

Membership selection: Departmental representatives on college statutory and standing committees are elected by the faculty or appointed by the department head of the individual departments. The Dean may appoint a member of the Dean's staff to serve as a non-voting facilitator.

Chair: In the permanent absence of a previously elected chair-elect, a chair will be elected to a one year term by a vote of the membership. A chair-elect will be elected to a one year term by a vote of the membership. The chair-elect will serve as the chair in the temporary absence of the chair and assumes the role of chair the  following year. The chair will call meetings, develop the agenda, preside over meetings, and is responsible for maintaining and filing meeting minutes.

Tenure of membership: Members will serve a two year term and may serve no more than two consecutive terms. Members may be removed by two third vote of the membership.

Operational Guidelines

Meetings: The committee will meet face-to-face at least once per semester and other meeting will be schedule as a function of the required business.  Electronic meetings and votes are permitted as necessary.

Meeting Protocol: Use Robert’s Newly Revised Rules of Order 11Th Edition—see COEHS’s abbreviated rules.

Quorum: A quorum shall be a simple majority of the committee.

Voting: A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. No proxies are permitted.

Subcommittees: The committee has the authority to create subcommittees to explore and report on issues or complete specialized tasks.  Although the membership of a subcommittee must have at least one committee member, other members may be drawn from individuals with other areas expertise.

Minutes: Committee discussions and actions should be recorded using the “Dewar COEHS Meeting Documentation Form.” Copies of the Meeting Documentation Form, reports, proposals, recommendations, and all other documents are to be filed.