Blazer Allocation

Student Government Association Blazer Allocation

Blazer Allocation is a resource available to empower individual students and student organizations to create events and attend conferences. The forms to apply and additional information can be found below. Contact Ashley Thinnifel at 229-333-5677 or agthinnifel@valdosta.edu with any questions.

Deadline to Apply: Applications are accepted Fall and Spring semesters continuously. Applicants should allow three to four weeks before when funds are needed.

 

Blazer Allocation Report as of February 15th, 2021

Specific details regarding items we can approve: 

UPDATED Details Regarding Fall 2021- Spring 2022 Coming Soon!!!

How the Blazer Allocation Process will work Fall 2020-Spring 2021

COVID-19 Considerations for Student Events:

The following considerations were gathered from CDC guidelines as of 8/19/2020 and paraphrased to fit the informational needs better. Please observe that procedures and policies are subject to change and will be updated occasionally. For information, please visit www.cdc.gov.

Food

  • There is no evidence that COVID-19 is spread by food. However, people sharing utensils and congregating around food service areas can pose a risk.
  • Clean and disinfect frequently touched surfaces such as pens, counters, or hard surfaces between use and encourage patrons to use their pens.
  • Provide physical guides, such as tape on floors or sidewalks and signs on walls, to ensure that individuals remain at least 6 feet apart when waiting in line.
  • If the group dining room is used, serve individually plated meals or grab-and-go options, and hold activities in separate areas.
  • Use disposable food service items, including utensils and dishes.
  • Individuals should regularly wash their hands in addition to gloves or if serving or handling used food service items.
  • Avoid offering any self-serve food or drink options, such as buffets, salad bars, and drink stations. Consider having pre-packaged boxes or bags for each attendee.

Hand Hygiene and Respiratory Etiquette 

  • Require participant handwashing (e.g., before, during, and after taking tickets; after touching garbage) with soap and water for at least 20 seconds and increase monitoring to ensure adherence.
  • If soap and water are not readily available, employees can use hand sanitizer that contains at least 60% alcohol and rub their hands until dry.
  • Encourage staff to cover the mouth and nose with a tissue when coughing and sneezing. Used tissues should be thrown in the trash and hands washed immediately with soap and water for at least 20 seconds.
  • Encourage attendees to wash hands often and cover coughs and sneezes.

Attendees often exchange handshakes, fist bumps, and high-fives at meetings and events. Display signs (physical and electronic) that discourage these actions during the event.

Member and Volunteer Training

  • Train organization members and volunteers on all safety protocols. Consider using CDC’s Interim Guidance for Businesses and Employers as a guide.
  • Conduct training virtually to ensure that social distancing is maintained during training.
  • If training needs to be done in person, maintain social distancing. Virtual training is clearly better for infection control when feasible.

Masks  

  • Require the use of masks in accordance with Valdosta State University policies. Masks are most essential in times when physical distancing is difficult (e.g., when moving within a crowd or audience).
  • Provide all members with information on proper use, removal, and washing of masks.
  • Advise staff that masks should not be placed on:
    • Babies or children younger than two years’ old
    • Anyone who has trouble breathing
    • Anyone who is unconscious, disabled, or otherwise unable to remove the mask without assistance.
  • Encourage attendees ahead of the event to bring and use masks at the event.
  • Masks are meant to protect other people in case the wearer is unknowingly infected but does not have symptoms. Masks are not meant to be a substitute for personal protective equipment such as surgical masks, respirators, or other medical personal protective equipment.
  • Masks are strongly encouraged in settings where individuals might raise their voices (e.g., shouting, chanting, singing).

 

Advise Sick Individuals of Home Isolation Criteria

  • Communicate to sick or symptomatic organizational members that they should not attend the event until they have met CDC’s criteria to discontinue home isolation.

Individual Allocations

Following USG Covid-19 policy, all travel in any capacity cannot be allocated for at this time. However, there are particular circumstances in which registration for virtual events can be allocated.

Will Allocation for campus Organization events still happen?

Valdosta State University will follow the Center for Disease Control and Prevention (CDC) and the Georgia Department of Public Health (GDPH) to make public health-informed decisions affecting the status of any of our campus’s activities. We will also follow instructions and guidelines issued from the Governor’s office and the University System of Georgia (USG).

Every effort will be made to continue to provide the traditional student experience by connecting students to our institution through activities, programming, events, recruitment, and meetings. This includes public service events, outreach events (Homecoming, Family Weekend, Fall Explosion), or any other activities hosted by our university departments and student organizations.

 

What resources are available to meet virtually?

VSU offices will work with student organizations to support their efforts in continuing to provide alternate activities, meetings, and events that incorporate social distancing and usage of online methods if deemed necessary.

What about the application process?

The application process will be through presence as always; however, the Blazer Allocation Committee Meetings will be held through online platforms for the safety of committee members and applicants. It is always requested that each applicant dress and present their allocation request in a “business casual” manner. We know that the process might seem a little different this year, but please work with us to make it efficient and safe for all those involved.

Specific details regarding items we can approve: 

Organization Requests: 

  • Group Academic Travel/Conference 
    • Money for gas mileage, lodging, plane tickets, car rentals. 
  • Organization Event 
    • Advertisements and promotions that will be used for a one-time purpose. 
    • Cups, plates, napkins, and utensils. 
    • Rentals for any props, sound equipment, or location. 
    • Food, as long as the event is open to the whole University and have Pre-Approval Food Purchase Request Form completed. 
  • Collaboration Event (2 or more Organizations) 
    • Two or more organizations collaborating on a program must submit separate fund requests with the same program name and list each other in the request. 
    • Advertisements and promotions that will be used for a one-time purpose. 
    • Cups, plates, napkins, and utensils. 
    • Rentals for any props, sound equipment, or location. 
    • Food, as long as the event is open to the whole University and have Pre-Approval Food Purchase Request Form completed. 

Individual Requests: 

  • Conference 
    • Admission/registration fees, lodging, gas mileage, plane tickets. 
    • Printing, postage, and necessary supplies.  
  • Academic Travel 
    • Admission/registration fees, lodging, gas mileage, plane tickets. 
    • Printing, postage, and necessary supplies. 
  • Study Abroad 
    • Plane ticket 

 

Frequently Asked Questions

How long does the process take?

From application to approval, the process should take no more than two weeks (depending on the volume of allocations at the time).

 

How do students get the money they are approved for?

 

The Blazer Allocation Process works off of a reimbursement process. This means that while you have to pay for all of the upfront costs, we will pay you back for approved expenses (given proper proof of expenditures). However, given limited circumstances, we can provide a portion of your agreed amount upfront for any initial purchases that you might not be able to afford.

 

How much money can I get to fund my event?

Individual students can apply for $150 per event or $300 if you are presenting on behalf of the University.

Student Organizations can apply for up to $500 for an event or $1000 if the event collaborates with another Student Organization.

*These amounts reach a cap of how much can be received per semester