Common APL nextED Tasks

 

Entering Academic Credentials/Degrees
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the left column, select “My Profile”
  3. Select the “Credentials” tab
  4. Select “+ Add Degree”
    Do not enter licensures or certifications here; enter them under Activity Tracking
  5. Complete the Add Degree form
  6. Click “Save Degree”
  7. Repeat for additional degrees
Entering Scholarship Activities
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. On the dashboard the far right, find Add New Activity. Select from the drop down Scholarship and select “+ Add”
    Alternatively, you can click on "Tracking" in the left column, then "Add New" next to the activity category
  3. Complete the New Scholarship form
    1. Enter a Title for the Activity (e.g., title of article or presentation)
    2. Select the Subtype (if applicable)
    3. Select the Tertiary Type (presentation, peer reviewed journal article, creative production, etc.) 
    4. Choose Academic Year
      1. Select 2020-21 for scholarship occurring July 1, 2020-June 30, 2021
      2. Select 2021-22 for scholarship occurring July 1, 2021-June 30, 2022
      3. Select 2022-23 for scholarship occurring July 1, 2022-June 30, 2023
    5. Enter a start and end date
      1. If the scholarship has been completed/published, the start and end dates are the same
    6. Select the Activity Status
      1. If the activity is in progress, you can come back to this entry later and update the status with a new date
    7. In the Description box, provide the full MLA, APA, NASPAA, etc. citation.
  4. Select Save Activity
Entering Service Activities
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. On the dashboard the far right, find Add New Activity. Select from the drop down Service and select “+ Add”
    Alternatively, you can click on "Tracking" in the left column, then "Add New" next to the activity category
  3. Complete the New Service form
    1. Enter a Title for the Activity (e.g., University Assessment Committee)
    2. Select the Subtype
    3. Select the Tertiary Type (college, department, university, or University System)
    4. Choose Academic Year
      1. Select 2020-21 for service occurring July 1, 2020-June 30, 2021
      2. Select 2021-22 for service occurring July 1, 2021-June 30, 2022
      3. Select 2022-23 for service occurring July 1, 2022-June 30, 2023
    5. Enter a start and end date
      1. If the activity was for one day only, the start and end dates are the same
      2. If the activity is continuing, you can leave the end date field blank
    6. Select the Activity Status
    7. In the Description box, write the functions and accomplishments of the committee and how you contributed
  4. Select Save Activity
Modifying Scholarship and Service Activities
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the left column, select Reports under Activity
  3. Select "Show All Years"
  4. Locate the category containing the activity to update and select the + sign to expand it
  5. Locate the activity and select "View"
  6. In the upper right click "Modify Activity"
  7. Select Save Activity
Entering Teaching Reflections
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta 
  2. In the left column, select “Exhibits & Reflections”
  3. Click on the Reflections tab
  4. Select “+ Add New Reflection” next to any course you wish to add a reflection about.
  5. Enter a title for the reflection such as "SOI Reflection Fall 2021" Click Save and repeat for other types of reflections.
    1. You can also add general reflections about the year or term to any of the classes, just provide an introduction such as “This is a reflection for Spring 2021…”
Entering Library Activities
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. On the dashboard the far right, find Add New Activity. Select from the drop down Librarian and select “+ Add”
    Alternatively, you can click on "Tracking" in the left column, then "Add New" next to the activity category
  3. Complete the New Service form
    1. Enter a Title for the Activity (e.g., MLIS 7900 Fall 2021)
    2. Select the Subtype (Accomplishments, Course Related Instruction, Other)
    3. Enter a start and end date
      1. If the activity was for one day only, the start and end dates are the same
    4. Select the Activity Status
    5. In the Description box, provide more detail of your contribution or the accomplishment
  4. Select Save Activity
Entering Annual Goals
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the left column, select “Tracking” under Activity.
  3. Click on “+Add New” next to Goals.
  4. Title your goal “2021 Teaching Goal #1” or something you will recognize.
  5. For the Sub Type drop down, select either Professional Growth, Service, or Teaching/Instruction.
  6. Choose Academic Year:
    1. Select 2020-21 for goals ending in 2021
    2. Select 2021-22 for goals ending in 2022
    3. Select 2022-23 for goals ending in 2023
  7. Each goal should be its own record.
  8. Add everything in the Description text box (what you plan to do and the action steps). Don’t worry about the other fields.
  9. Make sure the 2021 goals have a start date of 1/1/2021 and end date of 12/31/2021
Modifying/Revising Annual Goals
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the left column, select Reports under Activity
  3. Select "Show All Years"
  4. Locate the Goals category and select the + sign to expand it
  5. Locate the individual goal and select "View"
  6. In the upper right click "Modify Activity"
  7. Make changes in the Description box (such as what you planned, what you accomplished, and status of goal)
    Do not change the start and end date of your goal
  8. Click Save Activity
Uploading a Syllabus
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta  
  2. In the left column, click “Exhibits & Reflections”
  3. Make sure the top down menu displays Academic Year 2020-2021
  4. Click “+ Add New Exhibit” to the right of the course name
  5. Complete the form (Title=Syllabus, Type=Syllabus); select Choose file or drag and drop file to the attachment box
  6. Click “Save Exhibit” at bottom. Repeat steps for additional courses.
Exporting the Faculty Annual Report
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the left column at the very bottom, click Reports
  3. Enter report run date range 
    For 2020 review, change start date to 01/01/2020 and end date to 12/31/2020
    For 2021 review, change start date to 01/01/2021 and end date to 12/31/2021
    For 2022 review, change start date to 01/01/2022 and end date to 12/31/2022
  4. Click on the “Download” button next to the Annual Faculty Report
  5. Review report. Make needed revisions in APL and re-export.
  6. Save it to your computer and email it to your department head
Department Heads to Retrieve a Document such as the AFARAP
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the upper right next to “Hello, FNAME LNAME” click the down arrow and select “Switch To Admin”
  3. In the left column, select “Faculty”, then “Faculty Profiles”
  4. Type in the Search box the last name of the instructor
  5. Select the View icon (person in circle) to right under Actions
  6. Select the Documents tab at the top
  7. Select the folder “Annual Review” under Detailed Uploads.
  8. Locate the file in the list and select Download
Department Heads to Export the AFARAP
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the upper right next to “Hello, FNAME LNAME” click the down arrow and select “Switch To Admin”
  3. In the left column, select “Faculty”, then “Faculty Profiles”
  4. Type in the Search box the last name of the instructor
  5. Select the View icon (person in circle) to right under Actions
  6. Select the “Activity Report” tab at the top
  7. Enter the start date (such as 01/01/2021) and end date (such as 12/31/2021)
  8. Select the Download button to the right of Annual Faculty Activity Report and Action Plan
Entering Course Reassignments
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the upper right next to “Hello, FNAME LNAME” click the down arrow and select “Switch To Admin”
  3. In the left column, select "Courses/Staffing" then “Course Release/Reassignments"
  4. Click "+ Add Course Release" button
  5. Locate the instructor's name and choose "+ Select"
  6. Select the Reason for Release from the drop down
  7. Add the number of credits
  8. In the Comments box, specify the term or terms of the release.
  9. Click Save
Exporting the Graduate Faculty Application
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the left column, click Reports (very bottom)
  3. Enter report run date range, typically the past five years
  4. Click on the “Download” button next to the Graduate Faculty Application
  5. Review report. Make needed revisions in APL and re-export
  6. Save it to your computer and email it to your department head
Uploading Documents for Other Users
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the upper right next to “Hello, FNAME LNAME” click the down arrow and select “Switch To Admin”
  3. In the left column, select “Faculty”, then “Faculty Profiles”
  4. Type in the Search box the last name of the instructor
  5. Select the View icon (person in circle) to right under Actions
  6. Select the “Documents" tab at the top
  7. Select the folder in the left column where the file should be placed
  8. Select "Modify"
  9. Select "Upload Document"
  10. Complete the "Document Name" field
  11. Select the "Choose File" button
  12. Select Upload
Uploading Syllabi for Other Users
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the upper right next to “Hello, FNAME LNAME” click the down arrow and select “Switch To Admin”
  3. In the left column, select “Faculty”, then “Faculty Profiles”
  4. Type in the Search box the last name of the instructor
  5. Select the View icon (person in circle) to right under Actions
  6. Select the “Teaching" tab at the top
  7. Select "Exhibits" next to the course
  8. Complete the form (Title=Syllabus, Type=Syllabus); select Choose File
  9. Click “Save” at bottom. Repeat steps for additional courses.
Entering a Peer Review you Conducted
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the left column, under Activity, select "Tracking"
  3. Select "+ Add New" next to "Service"
  4. For Title of Activity, enter something like "2021 Teaching Observation of ____"
  5. Select the Sub Type as "Institutional"
  6. Select the Tertiary Type as "Department"
  7. Choose Academic Year
    1. Select 2020-21 for reviews occurring July 1, 2020-June 30, 2021
    2. Select 2021-22 for reviews occurring July 1, 2021-June 30, 2022
    3. Select 2022-23 for reviews occurring July 1, 2022-June 30, 2023
  8. Enter the start and end dates of the review. If the review occurred on the same date, the start date field and end date field will be the same
  9. Change Activity Status to Completed
  10. In the Description text box, type the name of the reviewee, the course or artifact reviewed, and the observation summary
  11. Drag and drop the rubric/evaluation sheet/letter to the File Upload box
  12. Select "Save Activity"
Entering a Peer Review you Received
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the left column, under Activity, select "Tracking"
  3. Select "+ Add New" next to "Other Teaching/Instruction"
  4. For Title of Activity, enter something like "2021 Teaching Observation of ____"
  5. Select the Sub Type as "Evaluation/Review"
  6. Choose Academic Year
    1. Select 2020-21 for reviews occurring July 1, 2020-June 30, 2021
    2. Select 2021-22 for reviews occurring July 1, 2021-June 30, 2022
    3. Select 2022-23 for reviews occurring July 1, 2022-June 30, 2023
  7. Enter the start and end dates of the review. If the review occurred on the same date, the start date field and end date field will be the same
  8. Change Activity Status to Completed
  9. In the Description text box, type the name of the reviewer, the course or artifact reviewed, and the observation summary
  10. Drag and drop the rubric/evaluation sheet/letter to the File Upload box
  11. Select "Save Activity"
To Modify a Faculty Attribute such as Qualification Group
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the upper right next to “Hello, FNAME LNAME” click the down arrow and select “Switch To Admin”
  3. In the left column, select “Faculty”, then “Faculty Profiles”
  4. Type in the Search box the last name of the instructor
  5. Select the View icon (person in circle) to right under Actions
  6. Select the “Attributes” tab at the top
  7. Change the drop down for “Qualification Group”
  8. Click “Save”
To Delete/End Old Activity Entries (aka Ghost Entries)
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the left column under Activity, select “Reports”
  3. Select “Show All Years”
  4. Use the “+” to expand and examine each activity category
  5. Look for entries that have “N/A” as the End Date. If these activities are still active, do not change them.
  6. If these activities are done/old/inactive, click “View” next to that entry
  7. Select “Modify Activity” in the upper right
  8. Add an end date and select “Save Activity”
  9. Repeat
  10. Click “Save”
Department Heads to Retrieve a Document such as a Syllabus
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the upper right next to “Hello, FNAME LNAME” click the down arrow and select “Switch To Admin”
  3. In the left column, select “Faculty”, then “Faculty Profiles”
  4. Type in the Search box the last name of the instructor
  5. Select the View icon (person in circle) to right under Actions
  6. Select the Documents tab at the top
  7. Select the Detailed Uploads tab
  8. Select the folder “Teaching Exhibits”
  9. Locate the file in the list and select Download

Entering Dean or Department Head Accomplishments
  1. Access APL nextED at http://app.aplnexted.com/login/valdosta   
  2. In the left column, select “Tracking” under Activity.
  3. Click on “+Add New” next to Dean.
  4. Title your activity “2020 Dean’s Accomplishments” or something you will recognize.
  5. For the Sub Type drop down, select Accomplishments
  6. Choose Academic Year drop down; select 2020-21
  7. Add everything in the Description text box. Don’t worry about the other fields. Compose your accomplishments first in Word and then copy and paste in APL. Below are some prompts to consider (but do not feel that you have to address all of them).
    • List faculty and staff searches conducted and the outcome of the searches
    • List academic programs added, deleted or significantly revised
    • Identify number of faculty reviewed for promotion, tenure, or leave with pay
    • List completed comprehensive program reviews, self-studies, or accreditation visits hosted
    • Provide estimate of external funds raised from non-campus sources
    • Discuss accurate and responsible fiscal management of college budget
    • Detail any college-specific requirements or initiatives
    • Briefly discuss major college accomplishments for the past year
    • Explain your role in planning and implementing the following:
      • Strategic planning for program improvement
      • Recruitment and retention of students
      • Communicating with and mentoring of faculty
      • Departmental outreach and community engagement
      • Allocation of resources
      • External funding and grants
      • Other college-specific requirements or initiatives
    • Describe any advising or mentoring duties
    • Evaluate positive accomplishments in college/department advising/mentoring
    • Evaluate areas for improvement in college/department advising/mentoring
  8. Make sure the start date is 1/1/2020 and end date is 12/31/2020 for the activity (if for CY 2020)
  9. Select Save Activity