ILL Services

  • What does it cost?

    Books are almost always free of charge. Journal articles are also free if received from a library within Georgia, but there are sometimes charges for articles obtained out-of-state. You can indicate how much you are willing to pay on the request form and staff will work within the limitation. If it turns out the item's cost will exceed the stated limit, you will be contacted and asked if you still want Interlibrary Loan staff to proceed with processing the request. Items which are most likely to incur charges are doctoral dissertations, medical, nursing, legal, and scientific journals, as well as British, Canadian, Australian or any other journals published outside the U.S. The borrowing patron is responsible for all Interlibrary Loan overdue fines and lost or damaged material fees. (See the following question and answer).

  • What happens if I lose an Interlibrary loan item or return it late?

    Users are responsible for all accrued charges in the event Interlibrary loan materials are returned late, damaged or are lost.

    The lending library sets the fines for overdue interlibrary loan items and the replacement charges, often including a processing fee, for lost or damaged materials. The borrowing patron is required to pay all incurred charges. Patrons with outstanding fees and fines and/or overdue interlibrary loan items will be blocked from placing further requests in ILLiad and GIL Express until the materials are returned and all charges paid.

  • How long does it take?

    Normally, you should allow two weeks for interlibrary loan materials to arrive, but the amount of time can often be less depending upon the type of materials you want and what sort of library is able to supply them. In each case, however, staff try to select those libraries which are recognized as supplying materials on a timely basis. Previous year statistics show 75% of requests are received within one week and 95% of all requests within two weeks. At any time, you may check the processing status of requests in the ILLiad system by logging in and clicking the In Process link, where you can view the status of currently pending requests.

    Note that the "Not Wanted After" date (found on the request form) specifies when the request should be cancelled if not yet filled.  For instance, if your assignment is due in two months, the "Not Wanted After" date should reflect this. Indicating an early date (i.e., shortly after the date of your request) will not speed up the service.

  • What kind of materials can I request through interlibrary loan?

    Items most frequently requested are books and periodical articles, but the library also receives government documents, music scores, and theses for users. Since most libraries do not loan CDs, software, or videos, such requests often can't be filled, and should only be placed if not readily available for purchase or all other retrieval methods have failed or been exhausted. 


  • Is it possible to get doctoral dissertations which have been written by students at other universities?

    Most of the time doctoral dissertations from other Universities are available as full text PDFs in GALILEO's Proquest Dissertations and Theses Global database, so if you submit a request and we find it there, we will download it and deliver it to you in your ILLIAD account as a big article.

    However, there are occasions when the dissertation is not full text, so we will have to borrow it. There is usually no charge but if there is, we will notify you. Occasionally an institution will not loan a dissertation; if there is an alternative library which has it, we will try to get it, but sometimes because of restrictions authors place on them, they cannot be borrowed or purchased at all.

    Electronic Dissertation and Theses Resources - Many institutions have begun digital full text repositories that provide access to dissertations and theses in a standard PDF.

  • What about ERIC Documents?

    Odum Library will supply copies of ERIC Documents that are only available on microfiche through Odum Express Document Delivery. The ERIC (at EBSCOHost) Database provides full-text access to many ERIC Documents from 1993 to the present.

  • How will I know when my material has arrived?

    According to your ILLiad Account preferences as established in your registration profile, email messages will be sent to your VSU Windows Live Email account or you will be notified via telephone. Email is the quickest, most efficient notification method.

    First time users must register with ILLiad, entering their name, address, and other personal information into their individual account profile such as their "Preferred Notification Method" and VSU email address. (The VSU email address is required due to licensing agreements and other kinds of restrictions as applied to electronically distributed items -- PDF files via computer desktop.) Once the personal information is entered, it does not have to be entered again, unless of course it needs to be changed. Please remember to regularly check your VSU email account for ILLiad request status messages.

  • How long can I keep the material?

    The loan period for books is set by the lending library, and this can range from two weeks to ten weeks. Online renewal of interlibrary loan books is possible in ILLiad as permitted by the lending library. (Usually libraries that loan for ten weeks will not grant renewals.)   GIL Express items can be renewed online through the Access My Library Account.

    The lending library sets the fines for overdue items and replacement fees for lost or damaged materials. The borrowing patron is required to pay all incurred charges. Patrons with outstanding charges and/or overdue items will be blocked from the ILLiad system and GIL Express service until the materials are returned and all charges paid.

  • Where do I return my ILL materials?

    You should leave the blue band on the book and always return it to the Circulation Desk where you originally picked it up.

  • Federal Copyright Notice

    Notice: Warning concerning copyright restrictions. The copyright law of the United States (Title 17. United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy/reproduction is NOT TO BE "USED FOR ANY PURPOSES OTHER THAN PRIVATE STUDY, SCHOLARSHIP, or RESEARCH." If a user makes a request for, or later uses, a photocopy or reproduction [including that made by electronic transmission of reserve, interlibrary loan, or other course material] for purposes in excess of fair use, that user may be liable for copyright infringement.

    This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.