Valdosta State University Whitehead Auditorium Usage Rules and Policies In order for the College of the Arts, the Whitehead auditorium staff and Valdosta State University to help provide you with a successful event, a few guidelines must be met by all concerned to minimize the risk of mishaps or injuries. It is strongly suggested that you provide at least two ushers for your event in order to help in case of an emergency and to help enforce the policies set forth below. If you have any concerns or problems, please contact the Whitehead auditorium manager(s) and we hope you have a pleasant event. The use of Whitehead Auditorium and stage, unless otherwise stated on contract, entails the following: (Please initial next to the numbers.) _____1. Only contracted or calendared events will be honored. If you do not have an Events Services contract or if your event is not on the College of the Arts calendar, your event does not exist, this includes rehearsals, performance and all other events. _____2. A qualified College of the Arts staff must supervise the lighting, sound, all equipment use and must be present for all events. _____ 3. If your setup warrants a stage crew for your event, you generally must provide your own. This includes, but is not limited to, risers, set-ups/strikes and events with more than five people on stage. Whitehead auditorium managers are responsible only for the auditorium, equipment and supervision, NOT your set-ups and strikes. _____ 4. Whitehead stage MUST be completely cleared after every listing, whether rehearsal, performance or other event. The space may be reserved by another group shortly after your event, therefore, a timely cleanup and departure is required. _____ 5. Only the items listed on an Event Services or a Whitehead use contract will be provided. This includes time, equipment, personnel, etc. _____ 6. In case of cancellation or postponements, it is your responsibility to contact Event Services to avoid possible fines or other penalties. NOTE: This time may not be passed to someone else, it must be reassigned through Event Services. _____ 7. Please do not tape or otherwise secure items to walls or any other surface in Whitehead auditorium. _____ 8. Only dance routines where soft shoes are worn will be permitted on Whitehead stage. Please no tap or step show routines. _____ 9. Any damage to Whitehead auditorium, the Fine Arts building or equipment will be charged to department/organization on the contract that is sponsoring the events. _____ 10. No alcoholic beverages or tobacco use is allowed within the Fine Arts building. No food or drinks allowed in Whitehead auditorium, this includes the stage and stage area. _____ 11. The auditorium managers cannot adjust the air conditioning or heating in anyway. _____ 12. Abuse, negligence and/or disregarding these policies may result in refusal of further use and/or fines. All Board of Regents policies will be enforced. Signature of responsible party:___________________________________________ Date:_____________________