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Home > Faculty Senate > Meeting Documentation > Faculty Senate Minutes > November 19, 1998

November 19, 1998

Chairman	Vice Chairman	Executive Secretary	Parliamentarian
President H. C. Bailey	Vice-Pres. L. Benjamin	Dr. David Boyd	Dr. Robert Hull

Minutes of the November 19, 1998 Faculty Senate Meeting
(NO-ATTACHMENT VERSION)*

The Valdosta State University Faculty Senate meeting convened at 3:30 p.m. in Powell Hall Auditorium. Members present were: President and Chair - Hugh C. Bailey; Vice President, Academic Affairs - L. Benjamin (absent); Executive Secretary - D. Boyd; Parliamentarian - R. Hull (absent) ; Ex-officio Senators - J. Brignati, K. Ferrell (absent) , L. Milbrandt (absent) , T. Dasher, K. Stanley (proxy K. Moore) , F.D. Toth, M.A. Reichenbach (absent) , E. Clark (proxy J. Brignati) , G. Gaumond, P. Cleveland (absent) ; College of the Arts: V. Pennington, C. Edwards, M. Harbin, T.Harding (absent) , D. Farwell (absent) , J. Wheeler; College of Arts and Sciences; S. Goel, J. Hiers, D. Bogyo, S. Childs, B. Derrick, L. Hanes (proxy J. Hiers) , M. Hardin (absent) , A. Lazari (absent) , B. Bergstrom (absent) , D. Boyd, B. Brown, J. Elza, B. Evans (proxy H. Harper) , T. Meyers (proxy S. Childs) , V. Soady (absent), B. Adler, H. Harper, S. Seyfarth; College of Business Administration: A. Reddy (absent) , H. Ray (absent) , F. Ware, M. Holland (absent) ; College of Education: C. Backes, J. D. Thomerson, R. McClung, M. Garber, J. Hummel, P. Anderson, S. Andrews, B. Gerber, F. Smith (proxy B. Brown), T. Root-Sirmans, A. Gibbs, E. Gillis, K. Wells, M. Venn (proxy B. Gerber); College of Nursing: D. Ebron, D. Roush (proxy S. Crawford) ; Division of Social Work: R. Vodde; Division of Learning Support :J. Wilkinson (absent) ; Odum Library: S. Crawford; Pres. Of SGA: J. Golden (absent) Guests: Dennis Marks- Chair, Committee on Revision; Joe Tomberlin-Faculty Marshall

1. The meeting was called to order by President Bailey and proxies were identified by D. Boyd.
2. The minutes of the October 15, 1998 Faculty Senate meeting were approved.
3. Unfinished Business
   There was no unfinished business.
4. New Business
   • a. Report of Academic Committee- The minutes of the August 24, 1998 and the October 1998 meetings of the Academic Committee were approved.
   • b. Report of Committee on Committees- S. Crawford reported on the November 16, 1998 Meeting of the Committee on Committees at which Robert Kellner was added as an ex- Officio member of the Academic Scheduling Committee. Dr. Shen was also appointed to fill a vacancy on the Minority and Division Committee. S. Crawford reported that the web Site was up-to-date and requested that all committee chairs inform her of their committee's meeting times in order to keep the information on the web current. S. Crawford also reported that on November 5th, all unit heads were notified of the number of Senate seats to be elected and of other committee vacancies that need to be filled by January 15th. She stated that the Committee on Committees would not meet in December unless there were election ballots to certify. Otherwise, the next meeting would be held January 25th.

     After the reading of the minutes, D. Bogyo asked if the chair of a committee had the authority to declare a vacancy on the committee if a committee member had missed several scheduled meetings.

     S. Crawford explained that the committee member would have to resign, and because of the wording of the Statutes the member would have to submit a resignation to both the chair and the Committee on Committees after which time the member would be replaced.

     B. Derrick made a cautionary note concerning excluding an individual from membership on a committee due to scheduling conflicts. She suggested that if a member is unable to attend scheduled meetings, the meetings could possibly be rescheduled to accommodate the member rather than excluding them.

   • c. Report of Institutional Planning Committee- V. Pennington reported on the November 18, 1998 meeting of the Institutional Planning Committee. At this meeting a report of the Sub- Committee's work on reviewing the action-planning process was heard. The following motion was approved at that meeting:

     The Institutional Planning Committee recommends that VSU's Director of Institutional Effectiveness and Planning lead us in developing a calendar for the planning and evaluation process. The Committee further recommends that academic units and support units follow similar policies and procedures based on the system described in the SACS Resource Manual on Institutional Effectiveness.

     Due to the concern of the Committee to not duplicate the work of the SACS Committee studying Institutional Effectiveness, Dr. Ferguson was selected to coordinate the work of the committees. Because Dr. Ferguson is the chair of one committee and sits on the other, his coordination of the two committees would prohibit the duplication of information provided by different units to these committees.

   • d. Report on the Faculty Affairs Committee-B. Brown reported that the Faculty Affairs Committee met on November 6, 1998 and approved a revision of the Post-Tenure Review. He stated there was a copy of this document in the agenda for this faculty senate meeting. However, it would not be discussed today, as it inadvertently found its way into the agenda. He reported the revision of Post Tenure Review would be discussed at a later date.

     T. Dasher questioned if the revision of the post-tenure review had been distributed to department heads to elicit feedback. He expressed concern over the amount of feedback the committee received in revising the Post-Tenure Review.

     B. Brown responded that there was discussion with department heads by members of the committee but the document was not circulated among all of the department heads. Therefore, the document represented the perspective of selected department heads whose department members are on the Faculty Affairs Committee.

     Dr. Bailey asked if since the post-tenure review had been generally circulated to all members of the Senate, should Dean Dasher circulate it to members of his department?

     T. Dasher replied he felt it was important to do so.

   • e. Report of the Faculty Grievance Committee-There was no report.
   • f. Report of the Executive Secretary
     1. D. Boyd pointed out the recommendation from the Academic Scheduling and Procedures Committee that Fall and Spring Commencements be split into two ceremonies (one in the morning and one in the afternoon) beginning Spring 1999. Summer graduation would remain as one ceremony.

        The floor was opened for discussion and Joe Tomberlin, Faculty Marshall, reported that Dr. Bailey requested that an ad-hoc committee look at the question of dividing commencement into two ceremonies. The recommendation of the ad-hoc committee was to divide the ceremonies as follows: The College of Education and the College of Business Administration (graduate and undergraduates) would be graduated in one ceremony and the College of Arts, the College of Arts and Sciences, Nursing, and Social Work (graduate and undergraduates) would be graduated in the other ceremony. This division was suggested, after gauging the numbers of graduates participating in ceremonies in previous years, in order to keep the number of graduates in both ceremonies relatively even. The times that were suggested for the ceremonies were 10:00 am and 3:00 pm. Mr. Tomberlin stated that this system would be tried in the Spring of 1999 and then a decision would be made whether or not to continue this practice. After no discussion, the motion carried.

     2. The Final Exam Schedule for Summer 1999 as formulated by the Academic Scheduling and Procedures Committee was brought before the Senate for approval. After being presented as Attachment #4, pages 2 and 3 and having no discussion, the motion carried.
     3. D. Boyd reported that a request to reconsider the policy of reporting midterm grades on BANNER and a request concerning limiting the class size of graduate classes were remanded to the Educational Policies Committee.
     4. D. Boyd pointed out the report from the Committee on Revision of Statutes which were presented as information for the Senate. These revisions will be voted on at the Spring General Faculty Meeting. The chair of this committee, D. Marks was present to address questions or concerns of the Faculty Senate concerning the revisions. D. Boyd gave a synopsis of the revisions. D. Boyd thanked D. Marks for his hard work on the revision of the Statutes.
     5. D. Boyd referred to the proposed revisions to the Bylaws from the Bylaws Revision Committee (Attachment #6 of the Agenda). After no discussion was heard, the motion carried.

        D. Boyd thanked J. Elza and the Committee for the work that has been done on the revisions.

     6. In closing his report, D. Boyd reminded the senators that those agenda items for the next Senate meeting would be due by January 21, 1999.
5. General discussion

   S. Goel brought up a request that the timed parking spaces beside the library be changed to staff and faculty spaces. Dr. Bailey requested that S. Goel address his request to the Executive Secretary who would then refer the request to the appropriate committee.

6. Dr. Bailey wished the Senate a happy holiday season and the meeting adjourned at 4:00 pm.