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Home > Faculty Senate > Meeting Documentation > Faculty Senate Minutes > June 17, 1999

June 17, 1999

Chairman	Vice Chairman	Executive Secretary	Parliamentarian
President H. C. Bailey	Vice-Pres. L. Benjamin	Dr. David Boyd	Dr. Robert Hull

(NO-ATTACHMENT VERSION)*

Minutes of the June17, 1999 Faculty Senate MeetingThe Valdosta State University Faculty Senate meeting convened at 3:30 p.m. in Powell Hall Auditorium. Members present were: President and Chair - Hugh C. Bailey (out of town) ; Vice President, Academic Affairs - L. Benjamin; Executive Secretary - D. Boyd; Parliamentarian - R. Hull ; Ex-officio Senators - J. Brignati (absent), K. Ferrell (absent), L. Milbrandt (absent), T. Dasher, K. Stanley (absent), F.D. Toth (absent), M.A. Reichenbach (absent), E. Clark (absent), G. Gaumond, P. Cleveland (absent); College of the Arts: V. Pennington (absent), C. Edwards, M. Harbin (absent), T.Harding, D. Farwell (absent), J. Wheeler (absent); College of Arts and Sciences; S. Goel (absent), J. Hiers, D. Bogyo (absent), S. Childs (absent), B. Derrick (absent), L. Hanes (absent), M. Hardin (absent), A. Lazari (absent), B. Bergstrom (absent), D. Boyd, B. Brown, J. Elza, B. Evans (absent), T. Meyers (absent), V. Soady (absent), B. Adler (absent), H. Harper, S. Seyfarth (absent); College of Business Administration: A. Reddy (absent), H. Ray (absent), F. Ware (absent), M. Holland (absent); College of Education: C. Backes, J. D. Thomerson (absent), R. McClung, M. Garber (absent), B. Gerber, F. Smith, J. Hummel (absent), P. Anderson (absent), S. Andrews (absent), J. Dorminey (absent), T. Root, A. Gibbs, E. Gillis (absent), K. Wells, R. Hull (absent), M. Venn (absent); College of Nursing: D. Ebron (absent), D. Roush; Division of Social Work: R. Vodde (absent); Division of Learning Support :J. Wilkinson ; Odum Library: S. Crawford; Pres. Of SGA: Jake Golden, IV (absent)

1. L. Benjamin called the meeting to order, requesting the identification of those Senators holding proxies for the meeting.
   
   
2. The minutes of the April 22, 1999 Faculty Senate meeting were approved.
   
   
3. Unfinished Business There was no unfinished business.
   
   
4. New Business
   
   
   1. Report of the Academic Committee- L. Benjamin stated that there was no report.
      
      
   2. Report of the Committee on Committees - S. Crawford stated that the Committee on Committees had been active in the past month, developing the roster for the 1999-2000 academic year. She reported that the roster was complete, except for the vacancy in the College of Education. The committee was also given the issue of the VSUFAC moderator. The recommendation of the committee is to model the appointments after that of the Faculty Handbook Editor, Article II, Section 3:j. The text for Article II, Section II, Section 3:k is printed below:
      
      k. VSU Faculty Listserv Moderators
      
      
      1. The Committee on Committees will nominate two VSU Faculty Listserv Moderators, Subject to confirmation by the Senate, for a term of three (3) years. The Listserv Moderators must be members of the University Faculty, but need not be Senators.
         
         
      2. The VSU Faculty Listserv Moderators are responsible for reviewing and disseminating the postings to the Faculty Listserv in a timely manner.
      
      After opening the floor for discussion, a vote was taken and the motion carried.
      
      The committee also reviewed all of the Standing Committees and their activities using the Senate Issues Status Report. After being reviewed, the committee made the suggestion to combine the Student Activities Committee and the Student Service Committee, forming the Student Affairs Committee. S. Crawford stated that these committees have had only four issues brought before them and it appears that there has not been enough activity to warrant having two committees in place.

      J. Elza spoke against combining the two committees, stating that the committees have two different functions. The purpose of Student Activities is concerned with what students do while Student Services is concerned with what is done to students. She stated that although Student Services has not done much work recently, part of that responsibility rests with the chairs of the committee and instead of being proactive, in the past they have waited to be told what to do. She stated that this committee could be one of the most active on campus. She pointed out that because of this committee, the University has buses and the convenient routes that were developed for them. She stated that just because the committee has not been active in the past does not mean that it will not be active in the future. She suggested that the Senators look at the number of administrators listed as ex-officio members for the committees. She stated that just about every administrator on campus would be lumped under one committee and that is not the way to be very responsible. She reminded the Senate that the purpose of the committee was to encourage communication between administrators and faculty over issues that affect students. She stated that she thought that the committee could still do that. She expressed her opposition to the combining of the committees and asked that the Senate give them another chance.

      L. Benjamin called the question to combine the Student Services Committee and the Student Activities Committee. The motion failed.

      S. Crawford stated that the Committee on Committees also proposed the addition of the Technology Committee as a Standing Committee. T. Archibald stated that he had no objection to the development of the Technology Committee and applauded the efforts of the Committee on Committees. He asked if by decoupling the committee from the other committees, would the thought process between the committees be disrupted as well? S. Crawford stated that Senators that are chairs of the Standing Committees are also appointed to the Administrative Committee as liaisons between committees to maintain communication. She stated that the issues would not change, but that some issues in the past that have been sent to the Educational Policies Committee would now be sent to the Technology Committee. She stated that this would relieve the Educational Policies Committee of some of their issues that could be handled by this new committee instead.

      T. Root, speaking as a former chair of the Educational Policies Committee, stated that in order to expedite issues that needed to be acted upon in a short amount of time, developing a Technology Committee would indeed help to take some of the load off of the Educational Policies Committee by handling some of their issues.

      S. Crawford stated that it was important to have the chair of the committee on the administrative committee as well to retain the communication between the two committees. She stated that most of the issues given to the new committee would deal with policies such as the Intellectual Property Policy that was brought before the Senate earlier this year.

      A vote was taken and the motion passed to add the Technology Committee as a Standing Committee.
      
      

   3. Report of the Institutional Planning Committee - There was no report.
      
      
   4. Report of the Faculty Affairs Committee - B. Brown stated that there was no report.
      
      
   5. Report of the Faculty Grievance Committee - There was no report.
      
      
   6. Report of the Senate Executive Secretary
      
      
      1. Policy and Procedures on Scholarly Misconduct- The Faculty Development and Research Committee presented the document for approval by the Senate. D. Boyd pointed out the main changes made to the document being:

         On page 2 under the heading Interim Administrative Action, the last two sentences which state that "The respondent will be given the reasons for any temporary interim administrative action and afforded the opportunity to have the dispute mediated through alternate dispute resolution."

         J. Elza, speaking for B. Derrick who was absent, expressed her concern over this change in the document. She stated that the removal of a faculty member from the classroom is serious and that the action, although it may be temporary, should be allowed an appeal to the Grievance Committee. She also sees that the use of mediation, as stated in the document, is seen as an alternative to an appeal.

         B. Brown asked if this appeal would preclude a later appeal to the Grievance Committee.

         J. Elza stated that the initial appeal would occur long before the investigation into any wrongdoing by a faculty member might begin. B. Brown asked if the first appeal would occur to determine if the wrongdoing is serious enough to warrant removal from the classroom and the second appeal would concern the accusation itself. J. Elza answered in the affirmative.

         J. Elza, speaking for herself, stated that the removal would be temporary and that there would be opportunity for the faculty member to mediate and work out a solution. She stated that part of B. Derrick's concern was that mediation might be used to bypass the Grievance Committee. J. Elza stated that the Grievance Committee reviews final actions and the temporary removal of the faculty member was not a final action.

         T. Root asked if the opportunity for mediation should be stated somewhere in the document or if it went without saying. J. Elza stated that nothing went without saying and that unspoken agreements are usually forgotten or their meanings are misinterpreted in times of crisis. It would be much better to have the process spelled out in detail so that everyone involved would understand. She stated that in order to receive mediation, it must only be requested. L. Levy stated that forms of mediation are flexible by their nature, as situations are variable. He stated that the procedure was spelled out in the grievance procedure and that this document parallels that one. He stated that part of the procedure depends upon the parties involved.

         T. Root asked if the mediation process should be explained in the document. L. Levy stated that it was already included. D. Boyd stated that the problem came up because originally the document stated that the opportunity to appeal would be provided, but it was not clear how that would happen or to whom the appeal would be directed.

         K. Wells asked if J. Elza was suggesting that changes be made to the document. J. Elza stated that she was not, but that B. Derrick thought that the document should go back to the committee for further clarification.

         There was no more discussion, and the motion to adopt the Policy and Procedures on Scholarly Misconduct was approved.
         
         

      2. Report of the Technology Issues Committee – D. Boyd stated that this committee, which was developed last year, had provided a report to the Senate for information. There was no discussion on the item. (The report is furnished herein as Attachment #1.)
         
         
      3. Remanded to the Educational Policies Committee:
         
         
         1. A request to consider the effects of The Ethics in Government Policy might have on VSU's Conflict of Interest Policy and VSU's Policy and Procedures on Scholarly Misconduct.
            
         2. A request to consider the approval process for directed studies courses.
         
         
         
      4. Remanded to the Minority and Diversity Issues Committee a request to add the category "sexual orientation" to the list of bases upon which VSU will not discriminate in its recruitment, admissions, employment, facility and program accessibility, or services.
         
         
      5. Remanded to the Academic Scheduling Committee the following items:
         
         
         1. A request to adjust the Spring 2000 calendar to eliminate Saturday exams.
            
         2. A request to revisit the structure of the Summer terms.
         
         
         
      6. . Boyd gave a special thanks to the Senators who will be leaving the Senate at the end of this term:
         
         
         • Dr. Clyde Edwards (College of the Arts)
           
         • Mr. Michael Harbin (College of the Arts)
           
         • Dr. Stephen Childs (College of Arts and Sciences)
           
         • Dr. Elizabeth Derrick (College of Arts and Sciences)
           
         • Dr. Moses Hardin (College of Arts and Sciences)
           
         • Dr. Howard Ray (College of Business Administration)
           
         • Dr. J.D. Thomerson (College of Education)
           
         • Ms. Sherrida Crawford (Odum Library)
         
         
         
      7. D. Boyd also thanked the outgoing Faculty Senate secretary, Ms. Shannon Sutton, for her work during the past year and the Senators gave her an appreciative round of applause.
   
   
5. General Discussion-There was no further discussion and the meeting adjourned at 4:15 PM.