**Announcements**
Standard First Aid Certification opportunity: Saturday Sept. 3rd
- Email Mallory (mmprice@valdosta.edu) to Sign Up
| Reference Checklists | ||
| Form | When Needed | Download |
| Fall 2011 Checklist | As Needed | Excel |
| Spring 2012 Checklist | As Needed | Excel |
| Compliance Point System | As Needed | Excel |
| Club Sport Activation / Administrative Forms | ||
| Form | When Needed | Download |
| Club Sport Application | The beginning of the fall semester | |
| Club Constitution | As needed for reference | Word |
| Club Roster | Roster due each fall and should be continually updated | Excel |
| Coach / Instructor Agreement | Coaches / Instructors must complete this each year | Excel |
| Advisory Agreement | Advisor must complete this each year | Excel |
| Community Service | Documentation of community service activities | Excel |
| End of the Semester Report | Due at the end of the year at the year end meeting / evaluation | Excel |
| Risk Management Forms | ||
| Form | When Needed | Download |
| Informed Consent | Each time a new person participates in a club activity | Excel |
| Physical | Each member provides an updated physical form each year | Excel |
| Visitor Consent | Each time a visiting team competes at VSU | Excel |
| Safety Officer Acceptance | Each fall with copy of certification cards | Excel |
| Accident Report | All injuries (home, away, & visitors) | Excel |
| Monthly Forms | ||
| Form | When Needed | Download |
| Monthly Report | Due the first Wednesday of every month | Excel |
| Facility / Event Request Forms | ||
| Form | When Needed | Download |
| Facility Request | For requesting space for special events, tournaments, etc. | Excel |
| Practice Request | For requesting practice space for each semester | Excel |
| Hosting an Event Checklist | As needed | Excel |
| Directions to Campus Recreation Facilities | As needed | Google Maps |
| Post - Event Results | 2 days after Event (home scrimmage, game, tournament, etc.) | Excel |
| Financial Forms | ||
| Forms | When Needed | Download |
| General Purchase | For purchasing equipment or goods from a vendor | Excel |
| Unique Purchase | For paying league membership, renting facilities, or contractual services | Excel |
| Generic Receipt | Take to a competition for completion to serve as entry fee receipt | Excel |
| Banking and Tax Information | To create a Club Bank account or File taxes when necessary | Word |
| Travel Forms (Before a Trip) | ||
| Forms | When Needed | Download |
| Pre - Travel | 4 days prior to departure - Monday at 4:30 for weekend trips | Excel |
| Travel Roster | Once per semester | Excel |
| Private Vehicle Consent | 4 days prior to departure, if needed - Monday at 4:30 for weekend trips | Excel |
| Travel Forms (After a Trip) | ||
| Forms | When Needed | Download |
| Post - Travel Expense Report | 2 days after return from trip with receipts - form needed for each person receiving reimbursement | Excel |
| Post - Travel Results | 2 days after return from trip | Excel |
| Fundraising Forms | ||
| Forms | When Needed | Download |
| Fundraising Documentation | Documentation of fundraising activities | Excel |
| Sample Donation Solicitation Letter | As needed for reference | Word |
| Sponsor Letter Example | As needed for reference | Word |
| Sample Thank You Letter | For reference after receiving a donation or sponsorship | Word |
| Fundraising Matching Documentation | 2 days after a fundraising activity | Excel |
| Budget Allocation Forms (Spring 2012) | ||
| Forms | When Needed | Download |
| Budget Allocation Report and Allocation Request | Each Spring - Date TBD | Word |
VSU Campus Recreation is an Institutional Member of the National Intramural-Recreational Sports Association