|
Accident Reports |
Category
J, Police:
(1)
Accident and Injuries Records;
(21)
Non-Staff Accident and Injuries Records;
(30)
Vehicle Accident Records; Category E, Athletics:
(22)
Student Athletes Medical Records |
|
Accounting Files
This is a broad record type and you may
want to look at the entire
Administration & Finance / Category A |
Category
A: Administration and Finance
(70) Annual Financial Statements;
(74) Miscellaneous Accounting Reports |
|
Accreditation |
Category
A, Administration and Finance:
(1)
Professional Accreditation Records; |
|
Administrative
Hearings |
Category
A, Administration and Finance:
(3) Administrative Rules Records
|
|
Admission Forms of
students who did not enroll (Admission Records) |
Category K, Student
Records:
(20)
Admissions Records for Applicants Who Do Not Enroll (Accepted or Rejected) |
|
Admission Forms
(Admissions Records) |
Category K, Student
Records:
(21)
Admissions Records for Applicants Who Do Enroll (Accepted) |
|
Advising |
Category K, Student
Records:
(63) Student Advising Records;
Category E,
Intercollegiate Athletics
(20) Student Athletes Academic Advising
Records |
|
Affirmative Action Records |
Category A: Administration
and Finance:(5)
Affirmative Action Audits and Annual Reports;
(6) Affirmative Action Compliance Records;
(3) Affirmative Action and Equal Opportunity Records;
(4) Affirmative Action and/or Human Resources Recruitment Review
Records |
|
Annual Reports |
Category A:
Administration and Finance:
(2)
Administrative Reports;
(123) Strategic Plans and Annual
Reports
|
|
Annual Report Data |
Category A:
Administration and Finance:
(2)
Administrative Reports; |
|
Annual Leave
statements |
Category G, Human
Resources:
(45)
Time, Attendance and Leave Records |
|
Applications for Jobs |
Category G, Human
Resources:
(1)
Academic and Unclassified Employees Personnel Records;
(2) Academic and Unclassified Employees
Personnel Records (Supervisor's Copy);
(11) Classified Employees Personnel
Records;
(13) Classified Rejected Applications;
(14) Classified Unsolicited
Applications |
|
Applications for
Financial Aid |
Category
K, Student Records:
(15) Student Financial Aid Records |
|
Appointment books |
Category
A, Administration and Finance:
(19) Daily Logs |
|
Archives |
Category
F, Library, Archives & Museums,
(11) Patron and Visitor Records;
(2) Collection and Artifact Acquisition
and Exchange Records;
(5) Collections Control Records;
(12) Records Management Records;
|
|
Athletics |
Intercollegiate Athletics Category / Category E |
|
Athletic Eligibility |
Category E, Intercollegiate Athletics:
(3) Athletic Eligibility Records |
|
Awards Records |
Category
A, Administration and Finance:
(10) Awards Records |
|
Background Checks
could not specifically
identify record type. These are suggestions: |
Category G,
Human Resources:
(11)
Classified Employees Personnel Records;
(1)
Academic and Unclassified Employees Personnel Records;
(2)
Academic and Unclassified Employees Personnel Records (Supervisor's Copy) |
|
Back-up Tapes |
Category D, Information Management and
Planning:
(1) Computer System Maintenance Records |
|
Banner Student records:
Only two series came up with
a search for Banner. More general information will be in
Student Records / Category K |
Category A, Administration and
Finance:
(76) Accounts Aging Records;
(79) Accounts Receivable Subsidiary Records |
|
Bank Statementscontracts |
Category A, Administration and
Finance:
(119) Bank Statements;
(81) Canceled Checks |
|
Bibliographic/Holdings
Records |
Category F,
Library, Archives, and Museums:
(5) Collections Control Records |
|
Biographical
Information of Faculty, Staff and Alumni |
Category
H, Publications, Promotions and Alumni Relations:
(1) Alumni Records;
(5) Biographical Records;
(12) Photographs;
(17); Unit/Institution/Organization
History Records |
|
Board of Regents
Documents |
Category A,
Administration and Finance:
(32) Board of Regents Relations Records |
|
Budget Allocations |
Category A,
Administration and Finance:
(95) Budget Planning, Projection, and Preparation
Records |
|
Budget records
This is a broad record type which encompasses many kinds
of documents. You may want to look though the entirety of
Administration & Finance / Category A |
Category A,
Administration and Finance:
(92)
Annual Budget Records; 94)
Budget Maintenance Records;
(95)
Budget Planning, Projection, and Preparation Records |
|
Budget reports
|
Category A,
Administration and Finance:
(92)
Annual Budget Records;
(93)
Budget Activity Reports;
(94)
Budget Maintenance Records;
(95)
Budget Planning, Projection, and Preparation Records |
|
Building usage report
and Building Schedule |
Category
A: Administration and Finance:
(65)
Classroom and Laboratory Utilization Reports |
|
Building Plans |
Category
A: Administration and Finance:
(62)
Buildings/Grounds Repair, Maintenance, Remodeling, and Construction Records |
|
Cash Register
Receipts, Cash reports, |
Category
A: Administration and Finance:
(101)
Cash Records;
(102)
Cashier's Daily Summary Records;
(100)
Cash/Deposit Match Records;
(99)
Cash Batches Records;
(105)
Monthly Cash Reports;
(108)
Weekly Cash Receipts Summaries |
|
Catalogs |
Category
B, Academic Affairs;
(3)
Catalog/Bulletins |
|
Cataloging Records |
Category F, Library,
Archives, and Museums:
(5) Collections Control Records
(14) Serials Records |
|
Checks |
Category A, Administration and
Finance:
(119) Bank Statements;
(81) Canceled Checks |
|
Circulation Records |
Category F, Library,
Archives, and Museums:
(3) Circulation Records |
|
Class Grades |
Category
K, Student Records:
(42)
Grade Reports |
|
Class Evaluations |
Category
B, Academic Affairs:
(15)
Course and Teacher Evaluation File |
|
Client records |
Category
C, Auxiliary Services:
(1) Client Records;
(8) Medical Records;
(9) Non-Student Medical Records;
Category K, Student
Records:
(35) Counseling, Psychological, and
Psychiatric Case Records |
|
Clinical Records |
Category
C, Auxiliary Services:
(1) Client Records;
(8) Medical Records;
(9) Non-Student Medical Records;
Category K, Student
Records:
(35) Counseling, Psychological, and
Psychiatric Case Records
Category A, Administration and Finance:(54)
Research and Teaching Drug Inventory Records |
|
Committee Reports,
Committee Minutes, Committee Meetings |
Category
A, Administration and Finance:
(11)
Committee Records;
(22)
Faculty Senate Records;
(39)
Staff Meeting Records |
|
Comprehensive
Examinations |
Category
K, Student Records:
(43) Graduate Students Degree Completed
Records;
(44) Graduate Students Degree
Uncompleted Records;
(63) Student Advising Records
These records do not
go in :
(38) Examinations, Tests, Term Papers,
and Homework Records |
|
Computer System
Maintenance Records |
Category D, Information
Management and Planning:
(1) Computer System Maintenance Records |
|
Computer migration
reports |
Category D, Information
Management and Planning:
(2) Computer System Program Documentation Records |
|
Computer System
Program Documentation |
Category D, Information
Management and Planning: (2)
Computer System Program Documentation Records |
|
Computers |
Information
Management & Planning / Category D |
|
Concert receipt books |
Category
A, Administration and Finance:
(107) Ticket Sales and Event Cash
Reconciliation Records |
|
Conference Information |
Category
A, Administration and Finance:
(8) Association and Organization
Advisory Records;
(7) Agency Relations Records |
|
Confidential Records
Request |
Category K, Student
Records:
(41) Georgia Open Records Act (GORA)
and Freedom of Information Act (FOIA) Request Records;
(39) Family Educational Rights and
Privacy Act (FERPA) Documents; |
|
Consultants |
Category
A, Administration and Finance:
(115) Personal/Professional Services
Contracts Records;
(63) Capital Construction Project
Records |
|
Contracts-Active
(There are many types
of contracts used on campus. Please do a search on the BOR Records site
linked above, if you do not see your category here) |
Category
A, Administration and Finance:
(110)
Contracts and Agreements Records;
(109)
Author's and Artist's Contracts and Agreements Records;
(115)
Personal/Professional Services Contracts Records;
Category G, Human Resources:
(1)
Academic and Unclassified Employees Personnel Records;
Category I, Research:
(17)
Grants and Contracts Accounting Records |
|
Copier counts |
Category
A, Administration and Finance:
(101)
Cash Records |
|
Correspondence |
Category
A, Administration and Finance:
(13)
Correspondence, Administrative;
(14)
Correspondence, Executive;
(15)
Correspondence, Transitory;
(16)
Correspondence, General (Routine) |
|
Counseling Records |
Category
K, Student Records:
(35)
Counseling, Psychological, and Psychiatric Case Records;
(59) Services to Students with
Disabilities (SSD) Records;
(60) Special Academic Programs Student
Records;
Category E, Intercollegiate Athletics:
(22) Student Athletes Medical Records |
|
Course Evaluation |
Category
B, Academic Affairs(15)
Course and Teacher Evaluation File; Category G,
Human Resources
(44)
Student Faculty/Course Evaluation Records |
|
Credit card purchases |
Category
A, Administration and Finance:
(85) Credit Card Administration Records,
Category C, Auxiliary
Services:
(23) Calling Card Records;Category
H, Publications, Promotions and Alumni Relations:
(3) Alumni Association Services Program
Records |
|
Departmental Charges |
Category
A, Administration and Finance:
(77) Accounts Payable Records |
|
Departmental Meetings |
Category
A, Administration and Finance:
(39)
Staff Meeting Records |
|
Disciplinary hearings |
Category
K, Student Records:
(64)
Student Conduct Records/Disciplinary Action Records;
Category G, Human Resources: (2)
Academic and Unclassified Employees Personnel Records (Supervisor's Copy);
(10) Classified Employees Non-Routine
Evaluations;
(43) Student Employees Personnel
Records |
|
Displays |
Category
F, Library, Archives and Museum:
(8) Exhibit Records |
|
Dissertations |
Category
K, Student Records:
(72)
Theses and Dissertations Records |
|
Donations |
Category E,
Intercollegiate Athletics:
(7) Donor Recognition Records;
(11) Gift-In-Kind Donors Records;
Category F, Library,
Archives and Museum: (2)
Collection and Artifact Acquisition and Exchange Records;
(8) Fund-Raising Records
|
|
Donor lists |
Category E,
Intercollegiate Athletics:
(7) Donor Recognition Records;
(11) Gift-In-Kind Donors Records;
Category F, Library,
Archives and Museum: (2)
Collection and Artifact Acquisition and Exchange Records;
(8) Fund-Raising Records
|
|
Drug Screening Testing |
Category E,
Intercollegiate Athletics:
(15) Positive Drug Test Records;
|
|
Emails:
Nothing in database. These are considered "records" and the BOR will
be coming out with guidelines in the future. For now, use
"correspondence" as a guide: |
Category
A, Administration and Finance:
(13)
Correspondence, Administrative;
(14)
Correspondence, Executive;
(15)
Correspondence, Transitory;
(16)
Correspondence, General (Routine) |
|
Employee payroll
deduction |
Category
G, Human Resources:
(18) Employees Benefits Records;
(49) Deduction Authorization Records;
(55) Payroll Adjustment Records;
(72) Payroll Deduction Reimbursement
Records |
|
Employee Evaluations |
Category
G, Human Resources:
(11)
Classified Employees Personnel Records;
(1)
Academic and Unclassified Employees Personnel Records;
(2)
Academic and Unclassified Employees Personnel Records (Supervisor's Copy) |
|
Employment Search |
Category
G, Human Resources:
(40) Search Records |
|
Enrollment |
Category
D, Information Management and Planning:
(12) Enrollment Reports |
|
Equipment Inventory |
Category
A, Administration and Finance:
(43) Equipment Inventory Records |
|
Equipment Loan |
Category
A, Administration and Finance:
(46) Equipment Rental and Loan Records;
(44) Equipment Loan Agreements Records |
|
Equipment Repair |
Category
A, Administration and Finance:
(45) Equipment Maintenance Records |
|
Evaluations of
employees, not of courses |
Category
G, Human Resources:
(11)
Classified Employees Personnel Records;
(1)
Academic and Unclassified Employees Personnel Records;
(2)
Academic and Unclassified Employees Personnel Records (Supervisor's Copy) |
|
Evaluations (of
courses not employees) |
Category
B, Academic Affairs(15)
Course and Teacher Evaluation File; Category G,
Human Resources
(44)
Student Faculty/Course Evaluation Records |
|
Events |
Category
A, Administration and Finance:
(38) Special Event Records;
Category C,
Auxiliary Services(26)
Events Administration Records
|
|
Exams or Tests |
Category
K, Student Records:
(38)
Examinations, Tests, Term Papers, and Homework Records |
|
Exhibits |
Category
A, Administration and Finance:
(109) Author's and Artist's Contracts and Agreements Records; Category
F, Library, Archives, and Museum:
(8) Exhibit Records |
|
Faculty Senate |
Category
A, Administration and Finance:
(11)
Committee Records;
(22)
Faculty Senate Records;
(39)
Staff Meeting Records;
(24) Grievance Records |
|
Faculty meetings or
Departmental Meetings |
Category
A, Administration and Finance:
(39) Staff Meeting Records |
|
Faculty Evaluations |
Category
G, Human Resources:
(1)
Academic and Unclassified Employees Personnel Records;
(2)
Academic and Unclassified Employees Personnel Records (Supervisor's Copy);
Category B, Academic Affairs(15)
Course and Teacher Evaluation File; Category G,
Human Resources
(44)
Student Faculty/Course Evaluation Records |
|
Foundation Pledges |
Category
H, Publications, Promotions and Alumni Relations:
(8) Fund-Raising Records |
|
Foundation Gifts |
Category A,
Administration and Finance:
(23) Gifts Records;
Category H,
Publications, Promotions and Alumni Relations:
(8) Fund-Raising Records |
|
Gift Reports |
Category A,
Administration and Finance:
(23) Gifts Records;
Category H,
Publications, Promotions and Alumni Relations:
(8) Fund-Raising Records;
Category F, Library,
Archives and Museums:
(2) Collection and Artifact Acquisition
and Exchange Records;
Category E, Athletics:
(7) Donor Recognition Records;
(11) Gift-In-Kind Donors Records |
|
Gifts to Foundation |
Category A,
Administration and Finance:
(23) Gifts Records;
Category H,
Publications, Promotions and Alumni Relations:
(8) Fund-Raising Records |
|
Gifts |
Category A,
Administration and Finance:
(23) Gifts Records;
Category H,
Publications, Promotions and Alumni Relations:
(8) Fund-Raising Records;
Category F, Library,
Archives and Museums:
(2) Collection and Artifact Acquisition
and Exchange Records;
Category E, Athletics:
(7) Donor Recognition Records;
(11) Gift-In-Kind Donors Records |
|
Grade Change Request |
Category
K, Student Records:
(71) Supplemental Grade Report Records;
(61) Student Academic Records;
|
|
Grade Sheets, Grade
Books |
Category
K, Student Records:
(26)
Original Grade Sheets/ Class Lists;
(42) Grade Reports |
