Cataloging: Checking Materials on Daily Book Trucks
Catalogers take turns checking each day's cataloged and processed materials as described below.
MATCH EXACTLY:
Title on:
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Work card
Cataloged item
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Work card
Spine label (if there's no spine label, give item back to the cataloger)
T.P. verso
Bib record and MFHD in Cataloging module
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number of titles on truck
RETURNING ERRORS
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If you find an error, either correct it or return the item to the person who cataloged it, if she’s available; if not, leave it on her desk with a note explaining what the problem is. Sign your note in case the cataloger has a question.
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Generally, the call number should be written on each part of a multi-part item. We make exceptions for materials with many small parts (such as sets of play money).
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Rubber-stamp the white label on the front of the cassette with copyright notice.
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Check summary holdings in the Cataloging module. If the holdings have not been cleaned up since migration, or if there is more than one MFHD, give to the Serials Cataloger (Guy Frost). Otherwise, discrepancies can be returned to the Acquisitions LTA (Sheila Parrish).
As of October 2004, added volumes with slips indicating that the old volume needs to be pulled are left on the book truck and taken to Reference.
(If you see from the holdings that we discard or move earlier volumes, but there's no "Return" slip in the new volume, give the volume to Sheila with an explanatory note).
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These are not individually barcoded unless they will go into the STACKS later.
If there are holdings in both REF and STACKS, all volumes should be barcoded.
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If the item includes 3 1/2 - inch floppy disks (square disks), put a label that says "Do Not Desensitize -- Computer Disk Inside" on the item. (Ask Maureen for a label).
Compact discs (4 3/4 - inch round discs) cannot be magnetically desensitized and do not require the warning label.
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Put a piece of clear book tape over the spine label.
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Take compact discs with FAMC call numbers to the Judy O'Brien in Circulation to be shelved.
Place Reference materials on a separate book truck and leave the truck next to the Reference desk (on the left side of the desk as you approach from the main stairs).
Place materials to be shelved in the STACKS, FAMC or IMC (except FAMC compact discs) in the hallway behind the Circulation offices.
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When you are finished, give the work cards to the Catalog Librarian (or leave them on her desk).
Ask Us (Chat Now), Tell Us about the Library website. This document last modified Thursday, 17-Mar-2011 16:16:00 EDT Staff