Home > Odum Library > About Us > Departments > Acquisitions/Serials > Order Procedures
Order Procedures
Library Materials Budget
Submitted orders are purchased with the annually allocated funds to colleges, divisions, and departments (Library's Materials Budget FY 2008). Each year the Library's Materials budget as calculated from the allocation formula is reviewed by the Faculty Senate Library Affairs Committee. Departments appoint a 'Coordinator' who are then responsible for authorizing expenditures against the received allocation.
To order from Choice Cards...
- Initial the card reviewing the desired book.
- Have the department's library coordinator initial the card.
- The coordinator sends the cards to the department's library faculty liaison.
- Individual departments may have varying policies that govern routing and prioritization of these cards.
To order from sources other than Choice Cards - professional journals, brochures, and publishers catalogs
- Contact your departmental coordinator.
- The coordinator will add your requests to a library materials order database through a BlazeNet Library Liaisons Group.
- If the material is from a brochure or catalog the coordinator may also wish to use campus mail to send that directly to the library acquisitions department.
- Use the Online Order Request Form (http://www.valdosta.edu/library/forms/purchase.php) for 'rush' requests.
Periodical orders (Link to pdf of Periodical Request Card)
- The deadline for placing periodical orders is May 1st of each year. Subscriptions begin the following January.
- Obtain a form (shown below) from the department coordinator and provide as much information as you can
- You may also see your department coordinator who may enter the information into the library materials order database through the BlazeNet Group, coding the material format as a periodical or back issue.
- Because of the ongoing commitment of a periodical subscription, most departments have policies governing new subscriptions.
- Please be sure to check the Odum Library website before placing periodical requests. In some cases, you'll find that we may already have online access (A to Z list) or have back issues available through JSTOR.
Rush Orders
Please use the rush order process only if you need something for teaching a course or for a course reserve. Check to see that we do not already have the item using the GIL Catalog. You might also check the Gil Universal Catalog for Gil Express or use ILL for materials that you only need temporarily.
Order card method...
- An order card (see below) may be used if you need something in a hurry. (link to pdf Order Card)
- Obtain an order card from your department coordinator or library liaison. Please include all necessary ordering information. Title, author, and ISBN are especially important.
- The department coordinator will initial your request and forward it to the library liaison.
- You will be notified when your material is ready.
Online Order Request Form method...
- Go to the Online Order Request Form (http://www.valdosta.edu/library/forms/purchase.php)
- Fill in as much information as you can. Explain in the notes box the course name and number for which the material is needed.
- Submit the form. You will get an automated reply.
Ask Us (Chat Now), Tell Us about the Library web site. This document last modified Friday, 25-Apr-2008 14:21:48 EDT Staff