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Home > Administrative Offices > Office of Grants and Contracts > Funding Resources > Faculty Research Grants > Faculty Research Guidelines

Office of Grants and Contracts

Faculty Research Guidelines

Guidelines

Valdosta State University

Faculty Research Grants are awarded through the office of Grants and Contracts at VSU in amount up to $1,000.00 per year to full time faculty by a vote of the Faculty Research Committee. The Committee meets once each month to review applications for faculty research grants and faculty research grants for the performing arts.

Guidelines for
Faculty Research Grants

Faculty Research Grants are awarded to support bona fide research that enhances and supports the Mission of the University especially as it is reflected in Goal Number 7. The proposals, if funded, are expected to lead to external grant applications, publication in refereed journals and to encourage research that might not be accomplished without such assistance. These grants are to be used to help defray costs related to research such as copying, supplies, postage, computer program development or purchase, and publication assistance. Travel expenses including transportation, food and lodging must relate directly to the research if they are to be considered and will be judged on a case-by-case basis.

Eligibility: All full time faculty at Valdosta State University are eligible to apply for Faculty Research Grants including instructors and non-tenure track full time faculty. This excludes part time and adjunct faculty.

Exceptions to Funding: Funding under the Faculty Research Grant program will normally not be approved for the following items:

1. No items or services normally funded by a department or for which outside funding has been received. EXCEPTION: Expenses connected with the preparation of a proposal to an external agency (NSF, NIH, etc.) may be considered for funding but a completed proposal must be the end product of such a request.
   
2. No funding will be given to a research project leading to a degree, i.e. dissertation research expenses.
   
3. Travel to conferences cannot be approved under the Faculty Research Grant program.
   
4. Generally funds are not allocated for hiring research assistants. EXCEPTION: There may be extenuating circumstances such as hiring a data input person when a large amount of data is generated. Each case will be considered on its own merits and funding for one project shall not set precedence for another.
   
5. No more than 33% of the subsidy to a press will be granted, the paper must be accepted and a bill must be presented with the proposal. No "Vanity Publications" shall be subsidized. EXCEPTION: Refereed journals may be exempted from the 33% rule.
   
6. Research awards are fiscal awards and cannot be carried over into another fiscal year.

Purpose And Priority of Grants: The Office of Grants and Contracts and the Faculty Research Committee encourage applications from full time faculty of all disciplines at the University. The primary purpose of all grants is to advance the professional competence of the applicant within the field. Such advancement includes certain undertakings in the fine arts that may require special consideration, and guidelines related to these activities have been included under PERFORMING ARTS GUIDELINES FOR FACULTY RESEARCH GRANTS.

The determination of the intrinsic scholarly research merit of the proposal presented for consideration is the first order of priority. The Faculty Research Grants Committee at its monthly meetings makes this decision. The history of the individual applying for a grant regarding prior awards may be taken into consideration in deciding on a specific application. APPLICANTS ARE EXPECTED TO INCLUDE A RESUME WITH THEIR APPLICATION. That resume should include their educational background, a list of relevant publications and any works in progress.

Publication Requirements : Faculty receiving a grant to support a publication's page charges, or any publication developed, as a direct result of this award shall acknowledge Valdosta State University Faculty Research Grant support. One reprint of each article or paper published shall be filed with the Office of Grants and Contracts.

Funding For Individual Awards: At the discretion of the committee, a project may be funded at an amount less than the requested amount. No grant in excess of $1,000.00 for a fiscal year shall be awarded.

When a grant is approved, all funds shall be spent within the fiscal year of the award. Funds not expended are returned to the University General Fund on 30 June.

Reporting Procedures : The recipient is expected to report on the progress of the project. All reports should be filed in the Office of Grants and Contracts no later than 1 August of the next fiscal year. Failure to complete a report at the end of the fiscal period shall result in an inability to receive funds in upcoming years. Results gained from the research shall lead to publications and/or presentations and completed applications for external funding. The office of Grants and Contracts shall be provided with copies of all written documents produced through the funded project.

Delayed Decisions: At the discretion of the Committee, a decision may be delayed for a reasonable period of time if deliberations of the Committee require such or if the committee wishes to get further information about the project under discussion. Such proposals may be sent back to the applicant requesting additional information or for clarification as deemed necessary by the committee to enable a good decision.

Rejected Proposals: Should the committee reject a proposal, the applicant may request a reason for that rejection and may ask to re-submit the proposal. The committee may accept such re-submission and consider it or not, at the discretion of the committee.

Condition Of All Grants: The funds available for this program are based upon availability of funds as determined by the Vice President for Academic Affairs. The committee shall not be held liable if funds that have been granted should, for any reason, not be available. Such non-availability would be a result of decisions beyond the control of the Committee.

1. A local show of six or more works or the equivalent should be executed as a result of the grant. An example of such a show might include large sculptures with models and drawings. The show should occur within 12 months of the project start.
   
2. Work defining a new technique should be submitted to a juried show within nine months of receiving an award.
   
3. Credit should be given to VSU for the support in program or brochure, as may be appropriate, for the show and for individual work in the show.
   
4. A final report, due no later than 30 days after the end of the fiscal year in which the project was funded, should be provided to the Office of Grants and Contracts. This report should contain photographs of the work completed.
   
5. Expenditures for art supplies must relate directly to the funded project.
   
6. Costs for packing and shipping to exhibitions will not generally be approved. However, in unusual circumstances that are clearly documented in the application such costs may be included but only for work completed under the funded project.
   
7. The cost of reproductions for publicity purposes, such as brochures or programs for shows may be included for again, only for those works completed under the funded project.

Musical Composition or Performance

1. The performance, composition or concert, should be performed by the faculty on the VSU campus and may be performed in other venues as well.
   
2. A new work, commissioned by a member of the VSU music faculty, should be
   
   • Researched and documented by the VSU faculty
   Performed, at least once, by the VSU music faculty on the VSU campus
   
3. Grants to support the composition of new works by music faculty may be supported for research, including travel to locations outside the South Georgia region as necessary. However, as with all travel, such a request for funding must be fully documented and a full description of the activity must be included.

Submission Of Proposals For Funding: Applications may be submitted electronically to the Grants and Contracts Office to hjmorgan@valdosta.edu as an e-mail attachment or in printed form to the Office of Grants and Contracts, Room 213, Regional Center for Continuing Education. Proposals must be received one week, seven days, prior to the next scheduled meeting. The meeting schedule will be published on the Grants and Contracts website.

Direct all questions regarding submission deadlines to the Grants and Contracts Office, 259-5045 or hjmorgan@valdosta.edu.

Frequently Asked Questions: Faculty Research Grants

1. What is the maximum award for a Faculty Research Grant? $1000.00  

2. Do Faculty Research Grants pay for student assistant or other personnel costs?    

Only in exceptional cases. In those cases, applicants must explain why the work cannot be completed by themselves or by their departments as in-kind contributions, either because of the work involved (for example, the labor required to key unusually large amounts of data) or because certain tasks require specialized training or certification that the applicant does not possess.  

3. Do Faculty Research Grants pay for software?  

Only if the program or package--or its generic equivalent--is not available on campus. Applications must attach a letter from the Office of Information Technology confirming that the software is not available, and they must clearly state how the software is essential for the proposed project. Programs purchased with Research Grant funds are the property of VSU and will be housed in the Office of Information Technology when the project is completed.

4. Do Faculty Research Grants pay for journal subscriptions? No  

5. Do Faculty Research Grants pay for books or other printed matter?  

Only in exceptional cases. Applications must clearly explain why such materials cannot be purchased with departmental or library funds or acquired through an interlibrary loan. Books and materials bought with Faculty Research funds are the property of VSU and will be housed in the Odum Library after the research project is completed.  

6. Do Faculty Research Grants pay for travel?  

Any request for travel must be thoroughly explained, with
        (1) a specific enumeration of tasks to be performed at the off-campus site(s),
        (2) an explanation of why the proposed work or consultation is essential to the project, and
        (3) why it cannot be accomplished through telephone, internet, electronic mail, or conventional mail exchanges.  

7. Does Faculty Research Funding pay for reprints of faculty publications? No  

8. Can Faculty Research Grants fund longitudinal or multi-year projects?  

No project can be funded more than once. Applicants involved in longitudinal projects should consider a VSU Faculty Research Grant only as seed money to help attract outside funding. State and Board of Regents' policy require that all state money (including Faculty Research grants) must be spent by the end of the fiscal year in which it is awarded.

9. Who owns projects funded by VSU Faculty Research Grants?

Intellectual property rights law and Regents' policy change rapidly. See your Dean and VSU Faculty Handbook about how VSU funding may affect your project.

10. Will Faculty Research pay for page printing charges of an academic journal?  

Yes, within the annual $1000 limit for each faculty member. One can, however, try to reduce this cost by co-authoring so that the page costs can be shared.  

If you have further questions regarding Faculty Research Grants, please contact one of the committee members or Ms. Helen Morgan, Office of Grants and Contracts, at 5045 or hjmorgan@valdosta.edu