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Financial Services

Student Payroll

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Guidelines for Institutional Work Study (Student Assistants) (DOC)

Pre-hire Criteria for Student Assistant (DOC)

Link to Student Employment Services

 

International Student Employee Information

The Internal Revenue Service (IRS) has issued strict regulations regarding the taxation and reporting of payments made to non-United States citizens. This requires additional forms to be completed by all international student employees. The form and additional information can be found at Payments to Foreign Internationals web page.

 

Frequently Asked Questions

1. Where do I go to be set up for new student employment?

Student Employment Services - Langdale Hall (Student Employment Services)

2. What becomes of my paycheck if I miss picking it up during breaks or quit school and leave?

Paychecks are available for pick-up by employees in Financial Service, University Center Entrance #5. If you wish to receive your check via US Postal Service, you must provide a self addressed stamped envelope to the Payroll Department.

3. Where is my paycheck?

Here are a couple of reasons you may not have a paycheck in the current run:

  • Employee setup not completed due to forms not being filled out properly by student
  • Timecard turned in late or not signed
  • Student not advised on where to go to be setup, activated or to turn in timecards

    These problems are the most frequent we have experienced.

4. What measures can I take as a student to help guarantee myself a check on payday?

1st - Copy timecards before submitting them to Student Payroll Services
2nd - Turn in your timecard early. Don't wait until the last day. Corrections can be made before payday.
3rd - Notify Student Payroll Services of any changes.

5. Why aren't pay advices printed and mailed?

"Governor Sonny Purdue and Chancellor Erroll B. Davis Jr. have stated that increasing state government efficiency is one of their primary objectives. In anticipation of the mandatory use of Employee Self Service by all employees of the university system, effective January 1, 2008, Valdosta State University will no longer print payroll advices for employees on Direct Deposit or Cash Pay.

Information regarding your pay can be found on the Employee Self Service Menu. Remember you can click on Employee Self Service from the VSU main page. Take a few minutes now and log onto the system. Review your benefit information and your contact information. The VSU deadline date for all employees to have accessed and acquired a password for Employee Self Service is December 31, 2007.

For those of you who already have a PeopleSoft log-in and password, please continue to use that same log-in and password for Employee Self Service."

Denise Bogart, Director of Human Resources and Employee Development, Monday, November 12, 2007 11:44 AM

 

Forms

Revised Student Payroll Calendar 2007-2008 (PDF Format) *see holiday payroll process changes memo above*

 

If you have any questions, please email Jamae Flint at jkflint@valdosta.edu or call us at (229) 333-5708.