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Financial Services

Employee Payroll

Helpful Links and Current Information:

Commonly Used Forms

Fiscal Year Payroll Calendars

Payroll Office Processing Calendars
(Extra Compensation Due Dates)

Deadlines: Any data changes are due in the Human Resources Office by 3 p.m. on the Wednesday week, prior to the expected paydate. All biweekly time sheets are due in the Payroll Office by 9 a.m. on the Monday before the expected paydate.

 

Frequently Asked Questions

1. If my timesheet was turned in late, will I still get my paycheck on time?
No.

2. May I allow someone else to pick up my paycheck?
Yes, if you give the Payroll Department written permission via memorandum to release your paycheck to a specific person on a specific date. The memo should include your name, SSN, as well as the name of the person you want to pick up the check.


3. If my paycheck contains an error made by the Payroll department, will I get a replacement check the same day?
Errors reported by 11 a.m. on payroll day will be corrected the same working day. The next replacement day will be the 3rd working day after a payroll day.

4. I lost my check. Can you prepare another one for me?
If your check has been lost or stolen, we must first place a stop payment order on the check. We must then wait 24-hours to verify that the check has not cleared the bank before we can replace it.

5. How do I know if the tax deductions are correct? How do I make changes in my Federal and State deductions?
Your tax deductions are printed on your payroll check. We have federal and state tax forms which you may use to change deduction amounts. Generally, the number of allowances you claim and your filing status determine your deduction amount. We are not tax practitioners, but will help you in any way with any questions you may have.

6. Can I have my paycheck directly deposited?
We offer direct deposit for all VSU employees (Faculty/Staff/Administrators/Students/Temporary). You must complete a direct deposit request form and attach a voided check or a direct deposit enrollment form from your financial institution (bank). Your information will "prenote" (be tested) on the next paycycle. With successful completion of the prenote process, each paycheck thereafter will be directly deposited in your bank account. Pay advices may be reviewed on Employee Self Service anytime.

7. Do I need to come into the Payroll Office to be set-up on Payroll?
No, new student employees should visit the Student Employment Office in Langdale Hall and all other new employees must be set up through the Human Resources Department which is located in the University Center, Entrance #5.

8. Why wasn't I paid for my overtime?
You will be paid time and a half for each hour which exceeds your scheduled number of work hours each week. If you have used sick leave, annual leave, or holiday time in order to accumulate excess hours, it will be paid straight time.

9. Why aren't advices printed and mailed?

"Governor Sonny Purdue and Chancellor Erroll B. Davis Jr. have stated that increasing state government efficiency is one of their primary objectives. In anticipation of the mandatory use of Employee Self Service by all employees of the university system, effective January 1, 2008, Valdosta State University will no longer print payroll advices for employees on Direct Deposit or Cash Pay.

Information regarding your pay can be found on the Employee Self Service Menu. Remember you can click on Employee Self Service from the VSU main page. Take a few minutes now and log onto the system. Review your benefit information and your contact information. The VSU deadline date for all employees to have accessed and acquired a password for Employee Self Service is December 31, 2007.

For those of you who already have a PeopleSoft log-in and password, please continue to use that same log-in and password for Employee Self Service."

Denise Bogart, Director of Human Resources and Employee Development, Monday, November 12, 2007 11:44 AM

 

If you have any questions please email Machelle Powell at kmpowell@valdosta.edu or call us at (229) 333-5708.