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Cash and Deposit Handling Procedures
The following procedures have been established for campus departments that accept or receive funds due to sales, program fees, fines, holds, or various fees related to campus activities. Such funds are required to be deposited in a University account. The Cashiers located in the University Bursary are tasked with assisting departments in accepting and depositing these funds.
We encourage departments to contact the Cashiers Office in the University Bursary before accepting funds. We are happy to assist in setting up procedures and proper accounts and answer any additional questions.
INITIAL RECEIPT OF FUNDS (cash, checks, money-orders, etc)
ACCEPTING AND DEPOSITING CREDIT CARD TRANSACTIONS
RETURNED CHECK POLICY & PROCEDURES
Student Financial Services receives notification of and accounts for checks given to the University that are returned as non-sufficient funds by the Bank. Departments may be contacted for information and assistance in the University’s attempt to collect on returned checks. Please navigate to the following website for the University’s policy on Returned Checks.
PETTY CASH REIMBURSEMENTS
Departments can submit reimbursement requests for petty cash expenditures up to $50 to the University Cashiers. The University’s standard service request form should be marked “petty cash reimbursement” (this form is also commonly called a “Goldenrod”). University procedures require an account number and budget manager signature. Other form requirements follow:
- Original receipt from the store where the items were purchased (EXCLUDING TAX)
- Items must be listed separately on the form or receipt
- Food or personal items can not be reimbursed from State Funds
- Expenses can not be travel-related. Travel expenses must be reimbursed using Travel Expense forms.
- Reimbursement requests must be submitted in person.