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State Purchasing card procedures
Procedures and forms for the use of the State Purchasing Card are available at the following links. Each cardholder and their supervising approver are responsible for reading the information. The procedures for VSU are based on the policies issued by the State of Georgia and The Board of Regents System Office. To apply for a purchasing card:
PURCHASING CARD APPLICATION PROCEDURES:
1. Read the Purchasing Card Procedures
2. Complete and submit the Online Purchasing Card Orientration
3. Print and complete the Purchasing Card Application then send to Purchasing Services
- APPROVAL REQUEST FORM: TO REQUEST AN EXCEPTION TO THE STANDARD PROCEDURES
- PURCHASING CARD LOG INSTRUCTIONS
- PURCHASING CARD LOG
- PURCHASING CARD LOG CONTINUTATION SHEET
- PCARD FOOD PURCHASING GUIDELINES
Using the Works Program with the Purchasing Card
The new online purchasing card application, Works Payment Manager, is active and all cardholders should have access to the application. The user’s guide is available above or may be requested from the Purchasing Department. If you have any problems or have not received your username please contact the Purchasing Department at 333-5705.
Additional Tools
The below documents may be useful when reconciling the monthly purchasing card statements: