Text Only

VSU Directory

Select a VSU Department Academic Affairs Access Office Accounting and Finance Admissions Adult & Career Education Adult Degree and Military Programs Advancement Services Advancement, University African American Studies Air Force ROTC Alcohol & Other Drug Education Alumni Relations Anthropology Program Art Arts & Sciences, College of Arts, College of the Astronomy Athletics Auxiliary Services Biology BlazeFM: WVVS (90.9 FM) BlazeNet Board of Regents Bookstore Bursary (Tuition Cost & Fee    Payment) Business Admin. Grad Programs Business Admin., Langdale College    of Business Services Campus Activities Board Campus Alert System Campus Recreation Campus Wellness CampusConnect Career Services Catalogs, Undergraduate &    Graduate Center for Applied Research Center for Business and Economic    Research Center for Economic Education Chemistry Commencement Communication Arts Communication Disorders Communications Unit Conflict Resolution Continuing Education Cooperative Education Council of Department Heads Council on Staff Affairs Counseling Center Crime Stats Criminal Justice Curriculum & Instructional    Technology Curriculum, Leadership, and    Technology Department Dance Deaf Education Dean of Students Debate Team Dining Services Disability Services Distance Learning Early Childhood & Special    Education eCore Education, College of Educational Leadership Employee and Organizational    Development Employee Self Service Login Engineering Studies Engineering Transfer to Georgia    Tech (RETP) English English Language Institute Enterprise Application Services Environmental and Occupational    Safety Environmental Geosciences Environmental Issues Committee European Council Evening Program Event Services Faculty Research Seed Grants Faculty Scholarship Faculty Senate Finance and Administration Financial Aid Financial Services Freshman Learning Communities Freshmen Year Experience General Studies Geosciences Governor's Honors Program Graduate School Graduation Grants & Contracts Greek Life HallNet Health Promotions Health Services Helpdesk, Information Technology History Honors Program Hotline Housing & Residence Life HUB Learning Cooperative Human Resources Information Technology Institutional Planning Committee Institutional Review Board for the    Protection of Human    Subjects Internal Audits International Programs International Students Journalism Kinesiology & Physical    Education Kings Bay Naval Submarine Base Leadership Programs Legal Affairs Management Marketing & Economics Marriage & Family Therapy Mass Media Master of Library & Info    Science Master of Social Work Program Mathematics & Computer Science Media Center Middle Grades Education Modern & Classical Languages Music Native American Studies Network Services Nursing, College of OASIS Odum Library Off-Campus Credit Program Info Office of Social Equity One Card Services Organization & Mission Orientation Parent Resource Center Parking & Transportation Peach State Summer Theatre Perspectives Philosophy and Religious Studies Physics Planned Giving Planning and Budget Council Plant Operations Police Department Policies Political Science President's Office Prior Learning Assessment (PLA) Psychology & Counseling Public Administration Public Services Publication and Design Services Quality Enhancement Plan (QEP) Reading Education Records Policy Registrar Religious Studies SACS Accreditation Satellite Services Science Seminar Secondary Education Small Business Development Center Social Work, Division of Sociology, Anthropology, Criminal    Justice South Georgia College Entry Program Special Education Spectator Speech Communication Sponsored Programs & Research    Administration Strategic Research & Analysis Student Affairs Student Conduct Office Student Development Organization Student Employment Student Government Association Student Handbook Student Life Student Organizations Student Success Center Student Union Tech Shop Telecommunications Testing Theatre Training and Development Undergraduate Research Council University Advancement University Assessment Committee University System of Georgia Upward Bound Valdosta Educators Credit Union Vending Services Veteran's Affairs Video Production Services Volunteer Services VSU Foundation VSU TV VSU TV Live WebCT Wireless Internet for VSU Women's and Gender Studies WVVS 90.9

Prospective Students | Current Students | Faculty & Staff | Alumni & Friends | Parents & Visitors | Portals

Home > Administrative Offices > Finance and Administration > Business Services > Purchasing Services > Services and Policies > RFQ Terms & Conditions

purchasing services

RFQ Terms & Conditions

CONDITIONS OF BID

• The offer conveyed by this bid shall remain open for a period of thirty (30) days from the date of opening.
• Unless otherwise specified, any reference to brand names, trade names, model numbers or other descriptions peculiar to specific brand products is made to establish a required level of quality and functional capabilities. It is not intended to exclude other products of that level. Comparable products of other manufacturers will be considered when proof of comparability is provided with the bid. It shall be the responsibility of the bidder(s), including bidders who offer the products referenced, to indicate the brand name and model or series number of the product offered. Substitute offers must include with the bid such specifications, web pages, catalog pages, brochures or other data that will provide an adequate basis for determining the quality and functional capabilities of the product offered.
• The state reserves the right to request samples, from any bidders, prior to bid award. Failure to provide these to such extent may be considered valid justification for rejection of bid.
• The state reserves the right to:
  1. Award bids received on the basis of individual items or groups of items;
  2. Reject any or all bids or any part thereof;
  3. Waive any informality in the bid;
  4. Accept the bid that is in the best interest of the state;
  5. Request that bidder furnish proof that he is the manufacturer or one of the manufacturer's authorized dealers or distributors and is capable of providing warranty services on all items delivered. When a manufacturer's certificate or evidence of authorized distributorship is required, it shall be dated not older than ninety (90) days from the date of the bid opening;
  6. Request a Performance Bond when this is stated in the bid requirements.

CONTRACT TERMS

• The Bidder makes this bid in accordance with the instructions, terms and conditions specified in this invitation to bid and in accordance with the terms and conditions of the Georgia Vendor Manual which is incorporated herein by reference and made a part of this bid and any resulting contract with the state or any agency thereof.
• In the event of conflict between the terms and conditions specified in this invitation to bid and those contained in the Georgia Vendor Manual, the former shall govern.
• Unless a specified exception is noted by the bidder and accepted by the state, all provisions of these terms and conditions and all of the contract terms contained in the Georgia Vendor Manual will become a part of any contract or order awarded.
• By submission of this bid, the bidder offers and agrees, if this offer is accepted, to furnish and deliver any or all of the goods and services indicated herein, at the price set opposite each item.
• In the event there is a discrepancy between the unit price and the extended price, the unit price shall govern.
• All items offered are to be new and in the original cartons unless used items or demonstrations of new items are requested in the bid.
• Items on bid are exempt from federal excise tax and Georgia sales and use tax.
• Title shall pass to the state only upon actual receipt, inspection and acceptance of the items by the user agency.
• The laws of the State of Georgia will govern all aspects of this agreement.
• Neither the State nor the User Agency shall be bound to any terms and conditions included in any Vendor packaging, invoice, catalog, brochure, technical data sheet, or other document which attempts to impose any condition in variance with or in addition to the terms and conditions contained herein.

DRUG FREE WORKPLACE

1. If Contractor is an individuals, he or she hereby certifies that he or she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of any contract resulting from this Invitation to Bid.
2. If Contractor is an entity other than an individual, it hereby certifies that: (1) A drug-free workplace will be provided for the Contractor's employees during the performance of any contract resulting from this Invitation to Bid; and (2) It will secure from any subcontractor hired to work in a drug-free workplace the following written certification: "As a part of the subcontracting agreement with (contractor's name, subcontractor's name) certifies to the contractor that a drug-free workplace will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph 7 of subsection B of the Official Code of Georgia Annotated 50-24-3."
3. Contractor may be suspended, terminated, or debarred if it is determined that: (1) The Contractor has made false certification hereinabove; or (2) The Contractor has violated such certification by failure to carry out the requirements of the Official Code of Georgia Annotated 50-24-3.

RECIPROCAL PREFERENCE LAW
For the purposes of bid evaluation only, Vendors resident in the State of Georgia will be granted the same preference over Vendors resident in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to Vendors resident therein over Vendors resident in the State of Georgia. NOTE: For the purposes of this law, the definition of a resident vendor is one who maintains a place of business with at least one employee inside the State of Georgia. A post office box address will not satisfy this requirement.

DEFINITION OF MINORITY BUSINESS ENTERPRISE (MBE)
The business is either: a) owned by a member of a minority race or b) a partnership of which a majority of interest is owned by one or more members of a minority race or c) a public corporation of which a majority of the common stock is owned by one or more members of a minority race. A member of a minority race is defined as an individual who is a member of a race that comprises less than 50 percent of the total population of the State of Georgia. This request is made for statistical purposes only.

It is a policy of the State of Georgia that minority business enterprises shall have the maximum opportunity to participate in the State purchasing process. Therefore, the State of Georgia encourages all minority businesses to compete for, win and receive contracts for goods, services, and construction. Also, the State encourages all companies to sub-contract portions of any State contract to minority business enterprises. For information, contact the Small and Minority Business Coordinators shown below.

Bidders interested in taking advantage of the Georgia income tax incentives provided for by the Official Code of Georgia Annotated 48-7-38, relative to the use of minority subcontractors in the performance of contracts awarded by the State of Georgia, should contact the small and minority business coordinators at the following addresses:

Small and Minority Business Coordinator (Telephone 404-656-6315) Department of Administrative Services, Executive Operations 200 Piedmont Avenue, SE Suite 1620, West Tower, Floyd Building Atlanta, Georgia 30334

Valdosta State University (Telephone 229-333-5705) Purchasing Department Small and Minority Business Coordinator 1500 N. Patterson Street Valdosta, GA 31698-0205

ADA GUIDELINES
The State of Georgia adheres to the guidelines set forth in the American Disabilities Act. Accordingly, provisions will be made to make your use of the services provided by Valdosta State University easier and more accessible. We ask that you please call the Purchasing Office at 229-333-5705 in advance if you require special arrangements when you attend public bid openings or when you want to visit our office. Please try to give at least one-day notice. The Georgia Relay Center at 1-800-255-0056(TDD Only) or 1-800-255-0135(Voice) will relay messages for the speech and hearing impaired in strict confidence.