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Fleet Procedures
Vehicle Use, Insurance, and Fuel Card
All vehicles owned or leased by VSU are to be used only for State business. Like all VSU property, using a vehicle for personal benefit is not to be done. This exposes the employee to personal risk and the institution to uninsured liability.
If the President authorized a person to have a vehicle specifically assigned for overnight use then all miles must be logged and any commuting miles are to be identified for income tax reporting and reported to Financial Services. A sample log for recording miles is available at this link: Mileage Log.
The USG has introduced a new Motor Vehicle Use Procedure. All USG employees who drive on institutional business regardless of frequency of driving and/or location of driving shall be subject to annual training. Information on this procedure is available at the following link: Motor Vehicle Use Procedure
State of Georgia Risk Management provides Physical Damage insurance for “loss” on vehicles listed on the DOAS Vehicle Inventory Tracking and Logistics (VITAL) system for physical damage coverage. A summary of insurance coverage can be found on the VSU Business Services Risk Insurance web page.
All fuel purchased for state owned or leased vehicles is to purchased with the state fuel card which is assigned to a vehicle and is to be in the vehicle. This method of purchase avoids taxes and provided data for managing use of the vehicle. The State Fuel card program at VSU is managed by the Card Administrator in the Purchasing Office. Click here to go to the Fuel Card procedures page..