Outdoor Reservation Request Form

This form is to be used for outdoor events held on Valdosta State University Campus.

Contact Information:

User's Name
Today's Date
Home Phone
Day Phone
Organization Name
Type of Group: Administrative Department Academic Department Student Organization Campus Organization
Event Coordinator
(if different from your name)
Home Phone
Day Phone
Address of Organization: Street, City, State, Zip
Please notify me via (check one):
Email Address:
Phone Call/ message at phone number:
Intercampus Mail. My address is:


Event Information:

Event Title
(as you would like it posted)
Type of Event: Cookout Information Fair Dance/Concert Social Sports Field Day/ Activities
Other:
Target Audience: Community     Valdosta State University     Your Organization Only
Number Attending:
Date Requested:
Pre-Access Time
Start Time
End Time
Post Access Time
  
Locations Requested:
Palms Quad Reames Field Pool
Front Lawn Fine Arts Back Lawn Student Recreation Center Pool
UC Brick Patio Old Gym Square Library
Crane Plaza Student Recreation Center Patio Union Sidewalk
North Campus Field Tennis Courts Other:
 
Detailed Description:
 
Reservation Checklist:
Planned Activities
Requested
Yes                      No
If Yes, Complete the Following:
Will food be served? Contact Valdosta State University Catering at 259-5510.
Will you require parking other than in a parking lot? Elaborate in the Detailed Description area of this form.
Will sound amplification by required? See Media Services to reserve proper audio visual equipment.
Will tables, chairs or trash cans be needed? Indicate how many of each in the Detailed Description area of this form.
Will electrical/ water access be required? Elaborate in the Detailed Description area of this form.
Will vendors be present? Contact Auxiliary Services for vending policies at 333-5706.
Will there be a DJ or band? Elaborate in the Detailed Description area of this form.
Will you need a supercooker? Specify the exact location in the Detailed Description area of this form.
Will you need a tent(s)? (10x10) Specify how many in the Detailed Description area of this form.
Will there be an admission charge or participant fee? Complete Event Services Fundraising Approval Form.
Any further action required for "yes" marked under "requested" must be complete before final authorization will be granted. Example: for an event where the user is a recognized student organization and the event has an admission fee or is a fundraiser, the user also must submit the Fundraising Approval Form available in Event Services.  
A RESERVATION IS NOT CONFIRMED UNTIL A CONTRACT HAS BEEN GENERATED AND SIGNED BY BOTH PARTIES.
 
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