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Definition of Terms

Facility   Any and all University property to include, but not limited to buildings, grounds, road, walkways, lights, heat, air conditioning, electricity and equipment.
 
Campus Facilities Committee   An authorized committee charged with the responsibility of setting policies, prices, and approving/disapproving events to be scheduled.
 
Event Services Coordinator   The person charge with maintaining the master calendar of events and dissemination of such information; scheduling of events and activities, and the approval/ disapproval of the same; coordinating events so arrangements can be made with the department or entities within the university which may serve the user and approving contracts for leasing university facilities.
 
Event Services   The office that schedules all non-academic events on campus and maintains and disperses the University Master Calendar.
 
Master Calendar   The official University listing of all events scheduled on campus.
 
Client Any individual with the authority to contract with the university on behalf of his/ her organization. This person is held responsible for the facilities rented or reservation.
 
No Show   Any organization that has scheduled a facility and fails to show up for their reservation.
 
Cancellation   When an organization cancels a reservation during normal business hours prior to the event.
 
Damages   Any defacing, breakage or abnormal wear/ tear to the facility and or equipment during the organizations scheduled time.
 
Special Event   Concerts, dances, conferences, lectures, seminars or any large gathering.
 
Reservation   The scheduling of university facilities for all events excluding academic classes.
 
Student Organization   Any organization officially registered by the Student Government Association.
 
Rental Charges   Any equipment, personnel or services provided by Event Services and/ or any VSU department associated with the event.
 
Major University Event     Major events may include commencement activities, admissions events, orientation sessions and conferences or workshops exceeding 75 attendees. Each request will be considered on a case-by-case basis.