MINUTES OF THE COUNCIL ON STAFF AFFAIRS MEETING

May 9, 2006

 

COSA Chair Bobby Flowers meeting to order at 9:07 a.m. Members present:  Denise Bogart, Sharon Butcher, Alice Carter, Honey Coppage, Bobby Flowers, Bob Lee, Mike McKinley, Angela Steele, Gerald Winningham, Shana Yorkey and Tim Yorkey. Quorum Attained.  Members absent:  David Bennett, Steve Fesler, Diane Guess, Mike Hamm, Stanley Jones, Beverly Sharpe, Patrick Smith and Trish Taylor

 

SPECIAL ORDER OF THE DAY:     No Special Order of the day.

                

MINUTES:  

      Minutes of the April 11, 2006 meeting requires several changes which will be made by Sharon Butcher.  They will be posted, reviewed, and made available to the staff after responses confirm no more changes. 

 

TREASURER’S REPORT: 

Ø      April:  Fund 10000 = $1179.19      10 Fund Pending = $1154.75

Ø      Discretionary = $3374.27    

Ø      Retirement Walkway =  $13,791.92

 

STANDING COMMITTEE REPORTS:

1.  Membership Committee:

  1. Employee of the Semester: Bobby Flowers reported the Annual Excellence in Service Award for Classified Staff will be open to nominations as soon as the nomination forms and cover letter are placed on the COSA website and an email announcement is made.  The responses are due June 2 and the person will be submitted to Dr. Zaccari by July
  2. Elections:  Mike McKinley passed out handouts of the election results:

      President’s Area: Brian Anderson and Verna Harvey

      At Large Representatives: Brenda Kelley and John Wright

      Finance & Administration: Mike Hamm

      University Advancement: Sementha Matthews

      Highest turnout for elections in Mike McKinley’s tenure on the committee

      Chair Elect Election: Honey Coppage FY07

2.  Staff Appreciation Day:  Tim Yorkey report the October 13 event will be held in the PE   Complex on the mezzanine with some outdoor needs.  A meeting will be held the week of May 15th to be announced.  This year will have limited door prizes with a major prize to be won by a raffle ticket drawing.  SODEXHO staff are invited to attend.

a.   COSA on the Move:  No Report

3.  Welfare Committee:  Tim Yorkey

a.   Retirement Walkway/Staff Luncheon Honey Coppage reported the invitations are in the process of being printed and mailed. Bricks have been ordered. Employee recognition luncheon was a great success and recommends next year’s to go back the prepay method.

b.   Staff Development Committee:  Tim Yorkey reported the COSA Retreat is scheduled for May 16 from 10am – 3pm with lunch included.  The retreat will include planning the upcoming year’s goals, reviewing this year’s goals, and decide if any incomplete goals should be deleted or not.

c.   Benevolence: No Report

4.   Policy Committee:  Bob Lee reported the combination of the Policy and Elections committees completed the revision of the COSA Constitution in by the deadline of May 5th.  Marsha Krotseng sent an email of Thank you for the work and effort placed on the document.  Bob added a June 12 meeting will be scheduled for the continued revision of the Procedures of the Elections.

5.   Environmental Issues

      a. Recycling: Bobby Flowers reported the Faculty Senate passed the Waste Management and Recycling proposal from  The Environmental Committee which will then go to the University Council.

b. Wellness Safety – Second Hand Smoke Amendment: No Report

 

MISCELLANEOUS REPORTS:

  1. Faculty/Staff Campaign:  No Report
  2. State Charitable Contribution Campaign:  No Report
  3. Parking Appeals:  Mike McKinley reported the committee upheld 45% of the appeals while 55% of the appeals were dismissed for April.  Weekly statistics have been added to reflect the total citations written for the reporting period.  Jill Rountree added this statistic as a courtesy at the request of COSA. 

REPORT FROM THE CHAIR: 

  1. Academic Scheduling/Procedures:  No Report

      a. Holiday Scheduling: Waiting for final approval of holiday schedules

  1. State Charitable Contribution Campaign:  No Report
  2. University Council:  No Report
  3. State Staff Council:  Bobby Flowers reported the State Staff Council is trying to add the Chancellor to the agenda of the next annual conference.  The next State Staff Council meeting is June 23, 10am in Macon.    

 

UNFINISHED BUSINESS:

1.    Sick Leave Bank::  Denise Bogart has a USG HR directors meeting on May 10 with    the Leave Bank on the agenda.  USG is still reviewing the Policy and Procedures and has asked all college and universities to hold off implementing a Leave Bank at their institution.

  1. Salary Study:  Denise Bogart reported the study is progressing as well as can be expected.  MGT will have “breakout” sessions with staff of same type and duties to fill in documentation of their duties.  The questions will be in several tiers until detailed answers are submitted so that any unique functions and duties are included for the individual.  The questionnaires will be available online for those a sessions is not applicable.  A hopeful timeline would be 6 months to be completed. 

   

 NEW BUSINESS: 

Centennial Fun Run: Bobby Flowers announced Sementha Matthews has asked COSA to sponsor water for the participants in the Centennial Fun Run.  Additional information will be obtained for details.  The event is August 19, 2006.

 

OTHER BUSINESS:  No Report

 

ADJOURNMENT

The meeting adjourned at10:29a.m.

 

 

Respectfully submitted:

 

Sharon Butcher

 

Sharon Butcher COSA Public Relations Officer standing in for the Secretary