Operating Procedures

Tenure and Promotion Committee

Membership & Terms

Membership selection: Faculty appointments are made through the Committee on Committees.  The Dean will appoint an ex-officio member/facilitator. All members other than the ex-officio member/facilitator must be tenured with the rank of professor. No member other than the ex-officio member/ facilitator may simultaneously hold an administrative appointment. No individual at the university shall vote in more than one stage of any tenure and promotion review process. Therefore, members of the T and P Committee may only vote at one level of the process.

Chair: The chair will be elected to a one year term by a vote of the membership. The chair will call meetings, develop the agenda, preside over meetings, and is responsible for maintaining and filing meeting documentation. The ex-officio member/facilitator may assist with these duties.

Tenure of membership: Members will be appointed to a two year term and may serve no more than two consecutive terms. The ex-officio member/facilitator may be reappointed for additional terms. Members may be removed by two third vote of the membership.


Operational Guidelines

Meetings: The committee will meet at least once per semester and other meetings will be schedule as a function of the required business.  Electronic meetings and votes are permitted as necessary.

Meeting Protocol: Use Robert’s Newly Revised Rules of Order 11Th Edition—see COE’s abbreviated rules.

Quorum: A quorum shall be one-half of the membership of the committee.

Voting: A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. No proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest “not common to other members” (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted as long as the total number of ballots cast constitutes a “quorum." The ex-officio member/facilitator will not participate in the vote.

Subcommittees: The committee has the authority to create subcommittees to explore and report on issues or complete specialized tasks.  Although the membership of a subcommittee must have at least one committee member other members may be drawn from individuals with other areas expertise.

Minutes: Committee discussions and actions should be recorded using “Dewar COE Meeting Documentation Form” Copies of the Meeting Documentation Form, reports, proposals, recommendations, and all other documents are to be filed.