The COEHS maintains three statutory committees: the Executive Council, Undergraduate and Initial Preparation Appeals Committee, Graduate and Advanced Preparation Appeals Committee; and a number of standing committees.

Each of these committees supports the goals of the college and provides an organizational structure that facilitates shared governance. All committees are required to adopt and follow a set of operational guidelines.

Committees

Committee Description:

The Awards and Scholarship Committee is a standing committee of the COEHS as mandated by the COEHS Policy and Procedures. The Awards and Scholarship Committee is charged with the selection of candidates for student and faculty awards/honors and student scholarships. The committee also plans and directs the COEHS awards night and other honors presentations.

Committee Structure: 

The committee is composed of one member from each COEHS department. Two staff members appointed by the Dean serve as Ex-officio members.

 

Membership & Terms

Membership selection: Departmental representatives on college statutory and standing committees are elected by the faculty or appointed by the department head of the individual departments. The Dean may appoint members of the Dean's staff to serve as a non-voting facilitators.

Chair: In the permanent absence of a previously elected chair-elect, a chair will be elected to a one year term by a vote of the membership. A chair-elect will be elected to a one year term by a vote of the membership. The chair-elect will serve as the chair in the temporary absence of the chair and assumes the role of chair the following year. The chair will call meetings, develop the agenda, preside over meetings.

Staff Members: Two staff members are responsible for maintaining and filing meeting minutes.

Tenure of membership: Members will be appointed to a two year term and may serve no more than two consecutive terms. Members may be removed by two third vote of the membership.

 

Operational Guidelines

Meetings: The committee will meet face-to-face (or virtually) at least two times per semester and other meetings will be scheduled as a function of the required business. Electronic meetings and votes are permitted as necessary.

Meeting Protocol: Use Robert’s Newly Revised Rules of Order 11Th Edition—see COEHS’s abbreviated rules.

Quorum: A quorum shall be a simple majority of the committee.

Voting: A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. No proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest “not common to other members” (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted as long as the total number of ballots cast constitutes a “quorum."

Minutes: Committee discussions and actions should be recorded using “Dewar COEHS Meeting Documentation Form.” Copies of the Meeting Documentation Form, reports, proposals, recommendations, and all other documents are to be filed.

Overview

Committee Description:

The Diversity, Equity, & Inclusion Committee is a standing committee of the COEHS as mandated by the COEHS Policy and Procedures.  The Diversity, Equity, & Inclusion Committee will serve as a key mechanism for creating a climate that is supportive, healthy, engaging, inspiring, and challenging for all. The committee has a commitment to creating a diverse and inclusive community that promotes open communication and collaboration among the students, faculty, staff, and our community.  

Committee Structure:

Departmental representatives on college statutory and standing committees are elected by the faculty or appointed by the department head of the individual departments. The Dean may appoint a non-voting, ex-officio member, a staff member, and/or an undergraduate and graduate student representative participating in a COEHS program. 

Check out DE&I Intitiatives, Committees, Programs, and Organizations at VSU

Click here for DE&I Committee Members

MEMBERSHIP & TERMS

Membership selection: Departmental representatives on college statutory and standing committees are elected by the faculty or appointed by the department head of the individual departments. The Dean may appoint a non-voting, ex-officio member, a staff member, and/or an undergraduate and graduate student representative participating in a COEHS program. 

Chair: Committee members will elect Chair or Co-Chairs of the committee. The chair(s) will call meetings, develop the agenda, and preside over meetings.

Tenure of membership: Members will be appointed to a two-year term and may serve no more than two consecutive terms. Members may be removed by two-thirds vote of the membership.

OPERATIONAL GUIDELINES

Meetings: The committee will meet face-to-face (or virtually) at least twice per semester and other meetings will be scheduled as a function of the required business. Electronic meetings and votes are permitted as necessary.

Meeting Protocol: Use Robert’s Newly Revised Rules of Order 11Th Edition—see COEHS’s abbreviated rules.

Quorum: A quorum shall be a simple majority of the committee.

Voting: A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. Proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest “not common to other members” (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted as long as the total number of ballots cast constitutes a “quorum."

Minutes: Committee discussions and actions should be recorded using “Dewar COEHS Meeting Documentation Form.” Copies of the Meeting Documentation Form, reports, proposals, recommendations, and all other documents are to be filed.

Description:

The Executive Council is a statutory committee of the COEHS as mandated by the COEHS Policy and Procedures. The Executive Council is charged as the policy making body of the College. With the input of the faculty, its committees, and various stakeholders, the Executive Council develops policies and procedures that govern the programs and operation of the COEHS. The committee also serves in an advisory capacity to the Dean.

 

Committee Structure:

The Executive Council is composed of the COEHS Dean, Associate Deans, Directors, all Department Heads, representatives from the Colleges of the Arts and Humanities and Social Sciences offering teacher education programs in conjunction with the College of Education and Human Services, and two COEHS faculty representatives (one for education and one for human services).

 

Membership & Terms

Membership selection: The COEHS Dean, Associate Deans, Directors, and Department Heads are automatically assigned to this committee by virtue of their positions. Representatives from the Colleges of the Arts, Humanities and Social Sciences and Mathematics and Science, offering teacher education programs in conjunction with the College of Education, will be selected by a process determined by the respective college deans. The COEHS faculty representatives are elected by the faculty through the Steering Committee process. One COEHS faculty representative is selected from Human Services and another from Education. Representatives must hold full-time faculty status and limited term faculty are exempted. The Dean appoints two staff members as ex-officio, non-voting members.

Chair: The COEHS Dean serves as chair. The chair or designee will call meetings, develop the agenda, preside over meetings

Staff Members: Staff members are responsible for taking, maintaining and filing meeting minutes.

Tenure of membership: The COEHS Dean, Associate Deans, Directors, and Department Heads serve for the duration of tenure in their respective positions. The term of service of the representatives from the Colleges of the Arts and Arts and Sciences will be determined by the respective colleges. The COEHS faculty representative will be appointed to a two year term and may serve no more than two consecutive terms.


Operational Guidelines

Meetings: The committee meeting schedule will be established by the COEHS Dean. Other meetings will be schedule as a function of the required business.  Electronic meetings and votes are permitted as necessary.

Meeting Protocol: Use Robert’s Newly Revised Rules of Order 11th Edition—see COEHS’s abbreviated rules.

Quorum:  A quorum exists when more than 50 percent of the membership is represented in person or by proxy.

Voting:  A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. Proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest “not common to other members” (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted. Any member who does not cast an electronic vote within the announced timeframe will be considered an abstention. A plurality is sufficient to decide. A record of the vote is included in the Minutes of the next regularly scheduled meeting. The chair will vote in cases of a tie.

Minutes: The committee will keep substantive minutes or recordings of their deliberations. Copies of committee minutes, reports, proposals, recommendations, and all other documents are to be filed.

Committee Description:

The Field Experiences Committee is a standing committee of the COEHS as mandated by the COEHS Policy and Procedures. The Field Experiences Committee provides a forum for the exchange of ideas relating to the field experiences for the preparation of teachers and other school personnel. This committee promotes collaboration between the university and school partners in the planning, implementation, and evaluation of such experience ultimately resulting in recommendations to the Dean for continuous improvement.

 

Committee Structure:

The committee is composed of individuals from a variety of stakeholder groups including p-12 practitioners, university faculty members, and students. The College of Education and Human Services is represented by one faculty member from each department with an undergraduate and/or graduate educator preparation program. The Dean may appoint a non-voting, ex-officio member.  The College of Arts representatives include a faculty member from art education and music education. The College of Arts and Sciences is represented by a faculty member from math education. Ten p-12 educators will represent our public school partners. An undergraduate and a graduate student will also serve on this committee.

 

MEMBERSHIP & TERMS

Membership selection: COEHS departmental representatives on college statutory and standing committees are elected by the faculty or appointed by the department head of the individual departments. The COEHS Dean may appoint ex-officio members. The COEHS Dean will appoint a member from the Dean’s staff. College of Arts and Sciences and College of the Arts representatives will be selected by a process determined by the respective college deans. P-12 representatives will be appointed by the COEHS Dean. An undergraduate and graduate student representative participating in an educator preparation program will be appointed by the COEHS Dean.   

        Chair: The chair will be appointed to a one year term by Executive Committee.
        The chair may be reappointed for additional terms. The chair will call meetings, develop the
        agenda, preside over meetings, and is responsible for maintaining and filing meeting
        documentation.

Tenure of membership: Faculty members and will be appointed to a two year term and may serve no more than two consecutive terms. The term of service for College of Arts and Sciences and College of the Arts faculty will be left to the discretion of the respective college deans and the COEHS Dean. The term of service for P-12 representatives will be left to the discretion of the school systems and COEHS Dean. Students are appointed to a one year term and may serve no more than two consecutive terms. Members may be removed by two third vote of the membership.


OPERATIONAL GUIDELINES

Meetings: The committee will meet face-to-face at least once per semester and other meetings will be schedule as a function of the required business.  Electronic meetings and votes are permitted as necessary.

Meeting Protocol: Use Robert’s Newly Revised Rules of Order 11Th Edition—see COEHS’s abbreviated rules.

Quorum: A quorum shall be a simple majority of the committee.

Voting: A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. No proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest “not common to other members” (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted as long as the total number of ballots cast constitutes a “quorum."

Subcommittees: The committee has the authority to create subcommittees to explore and report on issues or complete specialized tasks.  Although the membership of a subcommittee must have at least one committee member, other members may be drawn from individuals with other areas expertise.

Minutes: Committee discussions and actions should be recorded using “Dewar COEHS Meeting Documentation Form.” Copies of the Meeting Documentation Form, reports, proposals, recommendations, and all other documents are to be filed.

Committee Description:

The Graduate and Advanced Preparation Appeals Committee is a Statutory Committee of the COEHS as mandated by the COEHS Policy and Procedures. The Graduate and Advanced Preparation Appeals Committee is charged with hearing college level appeals pertaining to academic program issues involving graduate or advanced educator preparation students (as defined by NCATE). All college level academic appeals are remanded to this committee. The committee will provide a timely, fair and independent appeals process and make an appropriate recommendation to the Dean. The role of the committee is also to provide policy recommendations.

 

Committee Structure:

The committee is composed of one faculty member from each department with a graduate or advanced preparation program (as defined by GaPSC).   Ex-officio members may be appointed by the Dean. 

 

MEMBERSHIP & TERMS

Membership selection: Departmental representatives on college statutory and standing committees are elected by the faculty or appointed by the department head of the individual departments. The Dean may appoint ex-officio members.

 Chair: In the permanent absence of a previously elected chair-elect, a chair will be elected to a one year term by a vote of the membership. A chair-elect will be elected to one year term by a vote of the membership. The chair-elect will serve as the chair in the temporary absence of the chair and assumes the role of chair the following year. The chair will call meetings, develop the agenda, preside over meetings, and is responsible for maintaining and filing meeting minutes.                                   
 Tenure of membership: Members will be appointed to a two year term and may serve no

         more than two consecutive terms. Members may be removed by two third vote of the
         membership.


OPERATIONAL GUIDELINES

         Meetings: The committee will meet face-to-face at least once per semester and other meetings
         will be schedule as a function of the required business. Electronic meetings and votes are
         permitted as necessary.

         Meeting Protocol: Use Robert's Newly Revised Rules of Order 11Th Edition—
         see COEHS's abbreviated rules.

Quorum: A quorum shall be a simple majority of the committee.

Voting:  A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. No proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest "not common to other members" (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted as long as the total number of ballots cast constitutes a "quorum."

Subcommittees: The committee has the authority to create subcommittees to explore and report on issues or complete specialized tasks. Although the membership of a subcommittee must have at least one committee member other members may be drawn from individuals with other areas of expertise.   

Minutes: The committee will keep substantive minutes or recordings of their deliberations. Copies of committee minutes, reports, proposals, recommendations, and all other documents are to be filed.

Committee Description:

The Technology and Distance Education Committee is a standing committee of the COEHS as mandated by the COEHS Policy and Procedures.   The Technology Committee provides a forum for the exchange of ideas relating to instructional technology and distance education. The committee is charged with exploring and evaluating software, hardware, and network related recommendations.  Additionally the committee provides direction and assistance in the planning, implementation, and evaluation of distance education programs.  

 

Committee Structure:

The committee is composed of one member from each COEHS department. Ex-officio members may be appointed by the Dean. 

 

Membership & Terms

Membership selection: Departmental representatives on college statutory and standing committees are elected by the faculty or appointed by the department head of the individual departments. The Dean may appoint ex-officio members.

Chair: In the permanent absence of a previously elected chair-elect, a chair will be elected to a one year term by a vote of the membership. A chair-elect will be elected to a one year term by a vote of the membership. The chair-elect will serve as the chair in the temporary absence of the chair and assumes the role of chair the following year. The chair will call meetings, develop the agenda, preside over meetings, and is responsible for maintaining and filing meeting minutes.

Tenure of membership: Members will be appointed to a two year term and may serve no more than two consecutive terms. Members may be removed by two third vote of the membership.

 

Operational Guidelines

Meetings: The committee will meet face-to-face at least once per semester and other meetings will be schedule as a function of the required business.  Electronic meetings and votes are permitted as necessary.

Meeting Protocol: Use Robert’s Newly Revised Rules of Order 11Th Edition—see COEHS’s abbreviated rules.

Quorum: A quorum shall be a simple majority of the committee.

Voting: A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. No proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest “not common to other members” (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted as long as the total number of ballots cast constitutes a “quorum."

Subcommittees: The committee has the authority to create subcommittees to explore and report on issues or complete specialized tasks.  Although the membership of a subcommittee must have at least one committee member, other members may be drawn from individuals with other areas expertise.

Minutes: Committee discussions and actions should be recorded using “Dewar COEHS Meeting Documentation Form.” Copies of the Meeting Documentation Form, reports, proposals, recommendations, and all other documents are to be filed.

Committee Description:

The Tenure and Promotion Committee is a standing committee of the COEHS as mandated by the COEHS Policy and Procedures. The Tenure and Promotion Committee evaluates all tenure and promotion dossiers forwarded by a department and makes a formal recommendation to the Dean. Additionally, the committee regularly reviews the COEHS’s Tenure and Promotion Guidelines and makes appropriate recommendations to the COEHS Executive Committee.

 

Committee Structure:

The committee is composed of one faculty member from each department and an ex-officio member/facilitator.

 

Membership selection: Faculty appointments are made through the Committee on Committees.  All members must be tenured with the rank of professor. No member may simultaneously hold an administrative appointment. No individual at the university shall vote in more than one stage of any tenure and promotion review process. Therefore, members of the T and P Committee may only vote at one level of the process.

Chair: The co-chairs will be elected to a one year term by a vote of the membership. The co-chairs will call meetings, develop the agenda, preside over meetings, and are responsible for maintaining and filing meeting documentation.

Tenure of membership: Members will be appointed to a two year term and may serve no more than two consecutive terms.  Members may be removed by two third vote of the membership.

 

Operational Guidelines

Meetings: The committee will meet at least once per semester and other meetings will be schedule as a function of the required business.  Electronic meetings and votes are permitted as necessary.

Meeting Protocol: Use Robert’s Newly Revised Rules of Order 11Th Edition—see COEHS’s abbreviated rules.

Quorum: A quorum shall a majority of the membership of the committee.

Voting: The committee vote functions as a recommendation to the dean. All members of the committee, including the co-chairs, have the right to vote.  A record of the vote is included in the Minutes. No proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest “not common to other members” (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Remote synchronous voting is permitted as long as the member has participated in the entire process. Members may only vote for tenure and promotion at each one’s individual current rank and below. No individual at the university shall vote in more than one stage of any tenure and promotion review process.

Minutes: Committee discussions and actions should be documented. Copies of proposals, recommendations, and all other documents are to be forwarded to the dean by the co-chairs.    

Committee Description

The Undergraduate and Initial Preparation Appeals Committee is a Statutory Committee of the COEHS as mandated by the COEHS Policy and Procedures. The Undergraduate and Initial Preparation Appeals Committee is charged with hearing college level appeals pertaining to academic program issues involving undergraduate or initial teacher preparation students (including those enrolled in the Master of Arts in Teaching degree). All college level academic appeals are remanded to this committee. The committee will provide a timely, fair and independent appeals process and make an appropriate recommendation to the Dean. The role of the committee is also to provide policy recommendations.

 

Committee Structure

The committee is composed of one faculty member from each department with an undergraduate or initial teacher preparation program. The Dean may appoint a non-voting, ex-officio member. 

 

Membership & Terms

Membership selection:

Faculty appointments are made through the Committee on Committees.  The
Dean may appoint a non-voting, ex-officio member. 

Chair:

The chair will be appointed to a one year term by Executive Committee.  The chair may be reappointed for additional terms. The chair will call meetings, develop the agenda, preside over meetings, and is responsible for maintaining and filing meeting minutes.

Tenure of membership:

Members will be appointed to a two year term and may serve no more than two consecutive terms. Members may be removed by two third vote of the membership.

 

Operational Guidelines

Meetings:

The committee will meet face-to-face at least once per semester and other meetings will be schedule as a function of the required business.  Electronic meetings and votes are permitted as necessary.

Meeting Protocol:

Use Robert's Newly Revised Rules of Order 11Th Edition—see COEHS's abbreviated rules.

Quorum:

A quorum shall be one-half of the membership of the committee.

Voting:  

A plurality is sufficient to decide. A record of the vote is included in the Minutes. The chair will vote in cases of a tie. No proxies are permitted. Persons should abstain from voting and discussion on issues in which they have a direct personal interest "not common to other members" (see Roberts Rules of Order Newly Revised 11th Edition, p. 407-408, for more detailed explanation). Electronic voting is permitted as long as the total number of ballots cast constitutes a "quorum."

Subcommittees:

The committee has the authority to create subcommittees to explore and report on issues or complete specialized tasks.  Although the membership of a subcommittee must have at least one committee member, other members may be drawn from individuals with other areas expertise.  

Minutes:

The committee will keep substantive minutes or recordings of their deliberations. Copies of committee minutes, reports, proposals, recommendations, and all other documents are to be filed.