The College of Education Executive Committee met on Thursday, July 10, 1997, at 8:30 a.m. in the Conference Room in the Education Center with Dean Toth presiding. Members present were: Drs. McGahee, Ducharme, T. Reed, Gunter, Morgan, Dorminey, Corbin, Frech (for Price), M. Reed, Bauer, and Ms. Roberts. 

Dean Toth stated that he had received the semester conversion charts for all COE undergraduate programs. The department heads did not feel that it was necessary to review the charts from other departments; Dean Toth stated that he would review them over the next few days to see if there were any problems. He advised department heads to begin working on the semester conversion charts for graduate programs. 

Dean Toth asked Dr. T. Reed about an e-mail he had sent to department heads about office hours during summer quarter. The e-mail stated that faculty members should have three office hours for every five-hour course that they are teaching. Dean Toth stated that he felt this was fair and equitable. 

Ms. Roberts stated that a number of students are being made eligible to register on the Banner system without having been advised by their advisors. Dean Toth asked that Ms. Roberts contact some of these students to determine who was making them eligible to register. Ms. Roberts also announced that by fall quarter students would be able to register on the world-wide web. 

Dean Toth distributed a draft copy of the departmental catalog format for the semester system. This format was developed by a committee chaired by Dr. Levy. This new format will require departments to provide a selected listing of educational outcomes and assessment procedures for each program offered by a department. No deadline has been established for departments to provide this information. Dean Toth asked department heads to review this format and provide any feedback directly to Dr. Levy. 

Dean Toth announced that a COE Policy and Procedures Manual is in the process of being developed. However, instead of trying to write this manual all at one time, a few policies will be developed at a time. Dr. M. Reed distributed revised "Policies and Procedures for COE Standing Committees" and "Policies and Procedures for COE Departmental Advisory Committees." Dr. Bauer moved approval of the "Policies and Procedures for COE Departmental Advisory Committees"; seconded by Dr. Gunter. Dr. Bauer suggested that departments be allowed to have advisory committees for individual programs rather than one for the entire department. This suggestion was accepted and the motion was approved by a vote of 10 in favor with 1 abstention. Dr. M. Reed moved approval of the "Policies and Procedures for COE Standing Committees"; seconded by Dr. Bauer. It was suggested that the word "quarter" be changed to "term" in the first paragraph under the "Procedures" section. The motion passed by a vote of 10 in favor with 1 abstention. 

Dean Toth reminded department heads that several class periods during the summer quarter had scheduled make-up nights. 

Dean Toth distributed a memo from Dr. Muyskens which gave further common course numbers and prefixes for the university system. Dean Toth will copy and distribute this memo to department heads. 

Dean Toth discussed a memo which he and Dean Clark had received from Tommy Moore concerning financial aid. Specifically, federal direct loans can only be provided to students returning to work on teacher certification for coursework which directly relates to their certification requirements. 

Dean Toth announced that Dr. Bailey had received a very positive letter from Dr. Grow about the luncheon he attended with COE department heads. 

Dean Toth announced that comprehensive exam dates and monitoring departments had been established for 1997-98. This information has been provided to department heads via e-mail. 

Dean Toth announced that Dr. Clark from Waycross, chair of the Board of Regents for next year, has chosen the area of teacher education as his theme. Dean Toth expects that the Board of Regents will put a great deal of emphasis on teacher education during next year. Dean Toth announced that Dr. Muyskens is setting up a day-long meeting in Macon to discuss teacher education; the meeting will include the university system deans of Colleges of Education, deans of Colleges of Arts and Sciences, and academic vice presidents. 

Dean Toth announced that, at the deans' meeting yesterday, Dr. Benjamin gave a report on the status of campus buildings. Consideration is being given to making the Special Education and Communication Disorders building a 2_- or 3-story building in order to save ground space. Also, an architect is being selected for the Odum Library addition. Currently, VSU is negotiating the purchase of the Piggly Wiggly store at the corner of Ashley Street and Northside Drive. If purchased, tentative plans call for this building to be used to house Plant Operations and the Warehouse. 

Dean Toth reported on the luncheon meeting he had yesterday with the COE department heads and three RESA directorsDr. Al Woodard, Mr. Cary Moore, and Dr. Milton Calloway. The primary purpose of the meeting was to explain the COE's goal of doing some long-range planning for offering off-campus courses and programs. Dean Toth feels that there is too much "hit-or-miss" in offering off-campus programs and courses. He intends to develop a two-year projected schedule of COE off-campus programs and courses. 

Dean Toth announced that VSU's summer enrollment numbers were up, but the overall university-system wide summer enrollment numbers are down from previous years. 

Dean Toth announced that Dr. Levy has begun planning the orientation program for new faculty and has asked department heads to send him any suggestions for improvement. 

Dean Toth announced that he is putting together a list of new COE faculty to use in making office assignments. He has also ordered furniture and computers for new faculty. Dean Toth will discuss office assignments for new faculty with department heads in the near future. 

Dean Toth announced that several position searches are underway: Educational Leadership, Early Childhood and Reading Education, and Special Education and Communication Disorders. Dean Toth also announced that Dr. John Merriman (Physical Education) and Dr. Virginia Wylie (Educational Leadership) would retire in December, 1997. 

Dean Toth announced that his office is in the process of developing a COE faculty database. This database will include each COE faculty member's date of employment, date of each promotion, date of tenure, date appointed to the graduate faculty, etc. This information will be needed in the tenure review process. 

Ms. Roberts announced that the next in-sight is scheduled for Saturday, July 12. Advisors should be available by 9:45 a.m. The next transfer in-sight is scheduled for Thursday, July 17, at 2:00 p.m. in the Magnolia Room. 

Dean Toth announced that Dr. T. Reed had been asked to chair the search committee to select a director of the Center for Teaching and Learning. 

The two-year semester schedules for Fall Semester, 1998, through Spring Semester, 2000, are due August 1, 1997. 

Faculty assigned activity reports are now due to Dean Toth. 

Dr. Benjamin is designing a grade appeal form which students will have to complete stating why they are appealing a grade, then give the form to the course instructor to complete stating why a certain grade was given. Only then will a student be allowed to carry the form to the appropriate department head, dean, vice president, and president. 

Ms. Roberts stated that the Student Services Committee, at its meeting scheduled for today, was going to consider a request to discontinue using a student's Social Security number as a student number. She asked for input from the department heads. The opinion of the department heads was that we should continue to use the Social Security number. 

There being no further business, the meeting was adjourned at 10:10 a.m. 

Respectfully submitted