Due to changes in allowable work hours, Temps are limited to 12 months or 1,300 hours, whichever is first, before being required to take a 26-week break. If this will not work with departmental needs, the option exists to reclassify employees into part-time regular or full-time regular positions.

Please note, reclassifying temps will require them to have a classification and salary that meets their job description. Any increases in salary or added benefits will need funded from departmental budgets. Benefits costs will also increase for temps reclassified to Part-Time Regular due to additional taxes owed.

To reclassify a temporary employee, you will need:

  • A classification based on the temp’s job description
  • A budget amendment to fund salary and benefits for the current year
  • A budget amendment to permanently fund increased salary and benefits
  • A copy of the current and new organizational charts

Reclassifying Temporary Employees to a Regular Position

  1. Please discuss with HR (x5709) the changes needed. The hourly rate for the position may increase, dependent on job duties. After a classification has been determined, please contact your Budget Analyst (x5708) to review your budgets and define a source of funding for salary and benefits. Benefits can be estimated using the Personal Services Estimator.
  2. While multiple Temps can occupy a single position, reclassifying them to Regular positions will require the creation of new single-incumbent positions. Sign into PeopleAdmin and switch to Position Management. Human Resources has a guide on the basics of navigating PeopleAdmin.
  3. Begin a “create new” action.
  4. Fill out any applicable fields and attach documents. Please attach your Budget Amendments defining current year and permanent funding. HR also requires an updated organizational chart be attached to all positions.
  5. After the fields are filled out and any applicable amendments are attached, move the position to Human Resources Initial Review. From there, it will follow the workflow until approved or denied. If the position is approved, you will receive a notification – the position should now continue to posting.

Posting an Approved Position

  1. Sign into PeopleAdmin and switch to Applicant Tracking. Human Resources has a guide on the basics of navigating PeopleAdmin and posting positions.
  2. Begin a new posting by clicking on the “Create New Staff/Temp Posting” link on the right of the page. Click on “Create from Position Description” and select the position that was approved above. Fill out any fields.
  3. After the fields are filled and any applicable documents are attached, move the position to Human Resources Initial Review. From there, it will follow the workflow until final approval. After final approval, the position will be posted and able to accept applications.                

Starting a Hiring Proposal

  1. After applications have been received and applicants have been reviewed and interviewed, the hiring proposal is the final step in the hire process. Sign into PeopleAdmin and switch to Applicant Tracking.
  2. Select the posting to be hired. On the “Applicants” tab, select the individual to be hired and click on “Start Hiring Proposal.” At this point, PeopleAdmin will prompt you to select the position in which the applicant will be hired.
  3. Select the position where you wish to hire the applicant, fill out the applicable fields, and move the position to Budget Review. From there, it will follow the workflow  until approved. After final approval, the position has been rehired - you may now discuss final details such as the first day of work. HR will contact the candidate to provide an employment package regarding their benefits, IT needs, etc.