Board of Regents Policy

The Policy Manual of the Board of Regents section 10.2.2 Institutional Publications states:

All publications, including bulletins, annuals, magazines, etc., published either by students, faculties, or staffs of any USG institution shall be published only under proper supervision and authority of the president of the institution. All financial contracts pertaining to such publications shall be approved by the president or his/her designated representative.

To ensure the university is represented in a consistent and effective manner and that all of the rules and regulations set down by University System of Georgia Board of Regents are met, CDS serves as the supervising entity for all publications. This charge can be accomplished only if the proper steps, which are outlined in this manual regarding the production of a publication, are followed.

Publications That Require Approval

Publications that are prepared for distribution to any external audience, whether on- or off-campus, require approval if they are paid for by VSU or with money processed through the university, including foundation, grant and contract funds or they provide information about university programs, personnel or activities. Publication projects co-sponsored by VSU and other groups require approval as well, even if they are not paid for by VSU. A Publication Approval Form is available from CDS online.

 

University System Policy Manual 

Section 7.0: Finance and Business

7.11.8 Trademarks
For purposes of this policy, the term “trademark” shall include all trademarks, service marks, trade names, seals, symbols, designs, slogans, and logotypes developed by or associated with the USG or any of its institutions, or not yet registered under federal and state trademark statutes.

All trademarks of USG institutions constitute property of the Board of Regents of the University System of Georgia and all applications for registration under Federal and State laws pertaining to trademark registration shall be made in the name of the Board of Regents of the University System of Georgia.

Authorization by the Board of Regents shall be required for the private or commercial use by any person, firm, association, corporation, institution, or other entity of any trademark developed by, or associated with the USG or any of its institutions.

The presidents of USG institutions are authorized to execute on behalf of the Board of Regents:

  1. Certain applications for trademark and service mark registration;
  2. Declarations of continuing use;
  3. Declarations concerning use of specimens;
  4. Conversions of applications from Principal to Supplemental Register;
  5. Applications for renewal; and,
  6. License agreements that permit the manufacture, sale, use, or distribution of services or goods bearing USG trademarks representative of the institution.

(BoR Minutes, 1990-91, pp. 388-389)

Notice of trademark and service mark applications shall be sent to the Chancellor within ten (10) days after filing (BoR Minutes, 1990-91, pp. 388-389).

License agreements shall name the Board of Regents as licensor, and shall be effective for the period of time as specified in the agreement. All such license agreements shall be executed on forms approved by the Attorney General, and, if not, shall be null and void and of no effect whatsoever. Funds derived from such license agreements shall remain at the institution, shall be used for educational purposes, and shall not inure to the benefit of any individual. A signed or conformed copy of each license agreement shall be filed in the office of the chief business officer of the institution (BoR Minutes, 1990-91, pp. 388-389).

The content of licensing agreements authorized as aforesaid shall follow guidelines as established and promulgated by the Chancellor (BoR Minutes, 1982-83, pp. 124-25).

Section 10.0: Information, Records, and Publications

10.1 Publicity
The Chancellor and his/her designee are authorized to give to the public and representatives of the press and of radio and television stations information pertaining to the Board of Regents and the USG (BoR Minutes, 1936-37, p. 34).

10.2 Publications

10.2.1 The System Supplement
The official publication of the Board of Regents shall be THE SYSTEM SUPPLEMENT, and it shall be published monthly in the office of the Board of Regents.

10.2.2 Institutional Publications
All publications, including bulletins, annuals, magazines, etc., published either by students, faculties, or staffs of any USG institution shall be published only under proper supervision and authority of the president of the institution. All financial contracts pertaining to such publications shall be approved by the president or his/her designated representative.

10.2.3 Publishing Notices of Charges
All catalogues, college bulletins, or other publications issued by USG institutions shall contain the following provisions printed in boldface type:
All tuition, fees, or other charges are subject to change at the end of any academic term. (BoR Minutes 1938-39, p. 384)

10.3 Identification of USG Institutions
Each institution shall appropriately reflect, in its catalogs, catalog-like bulletins, brochures, and other printed materials, and in its other communication functions, the institution’s identity as a USG institution.

Each institution also shall include in its catalogs and catalog-like bulletins, and in other similar publications to the fullest extent feasible, an appropriate statement, accompanied by suitable graphics when such are available, describing the University System of Georgia and identifying the classifications, names, and locations of all the institutions thereof (BoR Minutes, May 1981).

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