Call Numbers for the Instructional Materials Collection
Accession Numbers
When an accession number is called for, consult the catalog for the appropriate range of numbers and assign the next available number.
Children's Books
Leave the LC call number in the bib record 050 (or 090), and add the LZ as a call number prefix in the MFHD 852 subfield $k. We used to change 050 tags to 099s so we could add the prefix "LZ" to the call number in the bibliographic record.
For children's literature, if there is no LC call number, class the item in LZ PZ 7 as follows:
PZ
7
Author's Cutter Number
First Two Letters of Title
Date
For children's nonfiction, if there is no LC call number, assign an appropriate class number for the topic.
Holding Record Shelf location: 852 $b IMCJUVLIT - LZ Childrens Books.
Films, Videotapes, CD-ROMs and Videodiscs
Assign a letter according to the table below, then the next available accession number for that category of material.
A = 16mm motion pictures
B = Filmstrips and 8mm motion pictures
C = VHS videotapes & Holding Record 852 $b IMCSTACK2 - IMC Stacks 2nd Floor
D = Videodiscs & Holding Record 852$b IMCROOM2 - IMC Room 2nd Floor
E = CD-ROM discs & Holding Record 852 $b IMCSTACK2 - IMC Stacks 2nd Floor
Example:
099 E-25
Computer Files (Computer Disks)
Assign the next available accession number and the designation MRF.
099 $a 235 $a MRF
Holding Record: 852 $b IMCSTACK2 - IMC Stacks 2nd Floor
Sound Cassettes
Assign the designation Tape and the next available accession number.
099 $a Tape $a 23
Holding Record: 852 $b IMCSTACK2 - IMC Stacks 2nd Floor
NOTE: if the item is an audio version of a book in the LZ collection, assign an LZ call number that will place it next to that item on the shelf.
Sound Discs (33 1/3 rpm LPs)
Assign the designation Rec and the next available accession number.
099 $a Rec $a 235
Holding Record: 852 $b IMCSTACK2 - IMC Stacks 2nd Floor
Audiobooks on Compact Disc
Assign the designation Audio CD and the next available accession number.
099 $a Audio $a CD $a 3
Holding Record: 852 $b IMCSTACK2 - IMC Stacks 2nd Floor
Other Media (Excluding Films, Videotapes, CD-ROMs and Videodiscs)
Assign a subject area from "IMC Media - Table of Subject Classes and Their Abbreviations," and an accession number.
099 $a Sp.Ed. $a 234
Holding Record: 852 $b IMCROOM2 - IMC Room 2nd Floor
Textbooks, Textbook sets, Teacher’s editions
Assign a subject area from "IMC Textbooks -- Table of Subjects and Abbreviations," followed by the publisher’s name (or an abbreviation of it) and the date.
The format is:
099 $a Subject $a Publisher $a Date
Examples:
099 $a Bus.Ed. $a Winslow $a 1996
099 $a Math. $a NEA $a 1997
Check the catalog to see if there is already an abbreviation in use for the publisher’s name. If there is, use it.
Search for the call number in the catalog before using it, to be sure your combination of publisher’s name and date has not already been used. If it has, add a letter to the date to distinguish among different items (i.e., 1996a, 1996b, and so forth).
Holding Record Shelf location:852 $b IMCSTACK2 - IMC Stacks 2nd Floor
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