Helpful Hints For Submitting Your Thesis & Dissertation
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The following are helpful hints as you climb the final steps to graduation!
Committee members must have graduate faculty status to serve on a thesis or dissertation committee (Graduate Faculty List)
DEADLINES: STUDENTS MUST SUBMIT DEFENDED, FINAL VERSIONS OF THESES AND DISSERTATIONS TO THE GRADUATE SCHOOL NO LATER THAN THREE WEEKS BEFORE GRADUATION OF EACH SEMESTER, EFFECTIVE SPRING 2016 (FALL'S DEADLINE MAY VARY DUE TO THANKSGIVING HOLIDAY).
- EARLY SUBMISSIONS ARE ENCOURAGED AND WELCOMED TO ALLOW TIME FOR REVIEW AND EDITING!
|Fall 2016 Deadline||Spring 2017 Deadline||Summer 2017|
|3:00 pm Friday, November 18||3:00 pm Friday, April 14||3:00 pm Friday, July 7|
|Graduation: December 10||Graduation: May 6||No summer ceremony|
WHAT TO SUBMIT BY THE DEADLINE:
- One PRINTED copy of thesis or dissertation on regular 20lb copying paper, single sided (this copy will be marked during the review).
- ONE signature page signed by your committee. Committee Members: do NOT date when signing! Sign in blue ink.
- DPA and EDD students must also submit Final Dissertation Approval Forms (found in their respective program handbooks or web sites).
- When dropping off your thesis or dissertation at the Graduate School include name, student ID number, email address, mailing address, and phone numbers where you can be reached.
Make sure you use 1.5" left margins throughout the document. All other margins - 1" except the first page of each chapter - 2" top margin. (Trouble with page numbering and margins in Word? Consult with your thesis or dissertation committee members for help, or contact the Student Success Center at 229-333-7570, or Odum Library's Reference Desk at 229-333-7149 for assistance, or check out the first link below!)
- Working in Word with Headers, Footers, and Page Breaks
- Click here for component/formatting details, sample title, copyright, signature, fair use, abstract, and other pages!
- Pages should be placed according to the following order:
Fair Use and Duplication Release Form
Abstract (begin page numbering with this page with Roman numeral i )
Table of Contents
List of Figures or Illustrations (use if you have 3 or more figures)
List of Tables (use if you have 3 or more tables)
Body of Text and Nontext Elements (begin numbering with page number 1 - bottom center)
Items with asterisks (*) are optional.
- Note: Even if you use APA, APSA, MLA, or Chicago style the above components are necessary for the more formal document such as a thesis or dissertation. Some Graduate School requirements may supersede program styles. (For example, no bold text in the document except on the signature page. Capitalize book titles in references.)
- Have you successfully defended your thesis or dissertation? If so, your committee chair will need to notify the Graduate School of this information in writing (send a memo or e-mail to the Graduate School).
- Using human or animal subjects in your research? Not sure if your are in need of IRB or IACUC oversight? Complete the Graduate Research IRB Oversight Determination Form or visit the Office of Sponsored Programs and Research Administration web site for more information.
- IRB or IACUC approval or exemption for your research: include a copy of your approval or exemption form in the appendices and mention the approval or exemption and reference the appendix in the methodology chapter. If no review was needed, include statement in thesis or dissertation that none was needed.
- For those that report results of research findings, there should be a space before and after each = , <, or > sign used in chapters and tables. When mentioning t tests: do not hyphenate if used as a noun (a sample t test was used to determine...); use a hyphen if used as an adjective (t-test analysis; or t-test results revealed...).
- Appendices: be sure to mention them in your chapters (see Appendix A, B, C, etc.), especially IRB or IACUC approval/exemption! Include a cover sheet for each appendix. The cover sheet's page number should be referenced in the Table of Contents.
- Signature page: be sure to bring all signed pages when you submit your final draft to the Graduate School. [To avoid having to "redo" sig pages, Teresa Williams would be happy to review your signature page before thesis or dissertation defense - just send as an attachment to firstname.lastname@example.org.]
Graduate School Dean Information: Please use the following information for the graduate dean's signature block:
- On the left margin: Dean of the Graduate School
- Under the signature line (single space):
James T. LaPlant, Ph.D.
Professor of Political Science
Effective summer 2016, SLP-D, EDD, & DPA students no longer have to route dissertations through the COEHS and A&S dean's office! Submit instead directly to the Graduate School after a successful defense and edits (if any) are made for committees.
IF STUDENTS CHOOSE TO HAVE COPIES BOUND, SEE INFORMATION BELOW:
Library Binding Fee Form (PDF format) This form must accompany copies to be bound when sent to the Acquisitions Office in Odum Library. Also, include a copy of the completed binding fee form with the hard copy submitted for review to the Graduate School. Please use the most recent edition (includes a line for student's 870 number).
Students can now pay the binding fee ONLINE through VSU's online Marketplace - visit https://secure.touchnet.com/C20243_ustores/web/store_cat.jsp?CATID=30&STOREID=64&SINGLESTORE=true.
If paying online, students still have to submit the completed library binding form and a copy of their online receipt to the Acquisitions Office.
Paper used for binding: 20lb copying paper (nothing too expensive!). Print on one side only.
After the Graduate School reviews students' theses or dissertations, and changes (if any) are satisfactorily made, students are responsible picking up signature pages. Insert sig pages behind copyright pages. Submit a copy in WORD to the Archives in Odum Library, by clicking on the V-text link below. Include a list of "tag" words in a separate file. Again, these last steps are the responsibility of the student.
V-text Submission - Purpose: Valdosta State University Graduate students who have completed their thesis or dissertation are now required to place an electronic version of their work in V-text, an open access digital repository maintained by the Odum Library to collect, preserve, and distribute Valdosta State University's intellectual capital in ways not currently supported by traditional library and publication print models. Student's may access the Electronic Thesis & Dissertation Permission and Submission Form at V-Text Form. If you have any questions or concerns about your submission or encounter errors in the submission process, please contact the V-text Management Committee at email@example.com. You may also call the Archives at 229 333-7150.