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Expense Module Frequently asked questions

Travelers:

1. What do I do if the city or country I’m traveling to is not listed?
2. How do I submit my receipts?
3. What are Chartfields?
4. The account for Travel and Mileage is defaulting to an account different from what my department has instructed me to charge it to.
5. How do I authorize entry authority to someone to enter an Expense Reports on my behalf?
6. What are Accounting Defaults?
7. What are Accounting Details?
8. What does the following error message mean: "Budget reference on user profile is blank", transferring to set up to correct (28000, etc) maintenance transaction cancelled, please ensure user has budget reference populated before attempting to re-enter transaction?
9. What do I do on a zero dollar travel?

Approvers/Budget Managers:

1. How do I approve travel for an employee who reports to me but is hired in HRMS in another department?
2. How much time are we given to approve a request?
3. What do I do if the “Approve” button is not available?
4. How can I view the Budget Checking error so as to inform the employee on what needs to be corrected?
5. What do I do if I receive an error message of “Budget Tolerance Exceeds Limit”?